Academic Program Specialist

3 weeks ago

Washington, United States US National Defense University Full time

**Duties**:
**Project Management**
- Participate in planning, execution, assessment, and improvement of the Field Study Program (FSP) to ensure that individual field studies and events exposing International Fellows to and providing them with a broad understanding of U.S.
- Oversees the arrangements and logístical support required to execute assigned field studies and events. To include requests for military airlift support, group commercial flight bookings, and arranging hotel agreements.
- Provides assistance and oversight to ensure the timely requisition, completion, processing, and disbursement of TDY orders, travel vouchers, and reimbursements.
- Seeks continual process improvement of project management processes to provide visibility of FSP planning and close-out status for all stakeholders.

**Program Evaluation & Analysis**
- Creates visual, data-driven reports about program outcomes relative to objectives.
- Assesses data to formulate recommendations for program adjustments to address identified shortfalls and improve outcomes.
- Manages file organization system.
- Leads annual program review process, including collection, analysis, and presentation of program data relevant to academic outcomes, student assessments, and financial execution.
- Assists program manager in creating a 2-year plan regarding programmatic direction.

**Financial Planning and Management**
- Drives program processes and design tools for project budget development and reconciliation. Designs and implements processes for expenditure reconciliation, budget tracking, and spend-plan updating on monthly basis.
- Tracks availability of funds and manages submission and approval of purchase requests in DAI.
- Oversees FSP reporting to SATFA, including financial reports prepared by FSP Coordinators.
- Prepares out-year budget requirements to inform course tuition requirements and FSP rate requests for future years.
- Identifies ways to affect improvement in the effectiveness, efficiency, and economy of program financial operations.
- Performs tasks in the Defense Travel System (DTS) associated with the role of either the Organizational Defense Travel Administrator (ODTA) or Reviewing Official (RO). Obtain and administer a Centrally Billed Account (CBA) credit card and/or Government Procurement Card (GPC), ensuring proper authorizations have been received before creating an obligation; maintain documentation for all purchases, and coordinates with the NDU Resource Management Directorate (RMD) to reconcile monthly credit card statement in a timely manner.

**Data management & visualization**
- Design processes for and oversee management of ISMO program data using relevant database and tracking systems.
- Design visual data-driven analytic reports and presentation of FSP program academic objectives, assessments, and relevant financial data.
- Assist in database administration and coordination with NDU-wide database design and management.

**Program Support**
- Act as deputy to Field & Academic Studies Program Manager, providing overall program management support as required.
- Manage annual process to produce and submit student academic evaluation reports.
- Ensure timely delivery of academic support material to students.
- Create seminar and FSP travel assignments relevant to student interest, class diversity, and logístical requirements.
- Manage student-facing academic calendar and internal programmatic calendar and insure timely scheduling and notification of events.
- Develop and maintain library of academic site visits, program briefers, and supporting academic materials for all FSP engagements.
- Assist in administration of American Studies course Blackboard pages.
- Assist in scheduling and managing lecture hall and classroom reservations.
- Serve as ISMO-internal reviewing official for purposes of travel orders, purchase requests, hotel agreements, travel arrangements, and other contracts.
- Develop knowledge of and expertise in administration of security cooperation, travel, and other DOD policy relevant to the ISMO's programs.

**Customer support**
- Provide excellent support to IFs regarding travel arrangements, TDY reimbursement, and academic support during Field Study Programs.
- Provide training, mentorship, and support to ISMO and NDU colleagues participating in planning or attending FSP programs, including university senior leadership.
- Contributes to meeting the basic needs of IFs and accompanying families by providing advice, guidance, and/or briefings on: housing, transportation, finances, medical needs, school registration, and other administrative functions that promote a smooth transition to life in the U.S. as well as continual academic success at NDU.

Performs other duties as assigned.

**Requirements**:
**Conditions of Employment**:

- Must be able to obtain and maintain a T-3 / Secret level security clearance.
- The position is governed by 10 USC 1595 and NDUI 1416.0l dated March 2017.
- Must be able and wi

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