Program Associate

2 weeks ago

New York, United States NYU Langone Full time

**NYU Grossman School of Medicine** is one of the nation's top-ranked medical schools. For 175 years, NYU Grossman School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people. An integral part of NYU Langone Health, the Grossman School of Medicine at its core is committed to improving the human condition through medical education, scientific research, and direct patient care. At NYU Langone Health, equity, diversity, and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace diversity, inclusion, and individual skills, ideas, and knowledge. _For more information, go to _med.nyu.edu_, and interact with us on _LinkedIn_, _Glassdoor_, _Indeed_,_ _Facebook_, _Twitter_ and _Instagram_._

**Position Summary**:
We have an exciting opportunity to join our team as a Program Associate.

Reporting to the Director of Education Administration and working closely with the Vice Chair for Education, the Program Associate supports administrative activities and strategic programs for the education team as outlined below. This individual works with limited oversight.

**Responsibilities**:
**_ Education Team Administration:_**
- Coordinate education events, including those for CAMS, training programs and research.
- Plan the American Association of Child and Adolescent Psychiatry (AACAP) annual Child Study Center (CSC) reception, graduation and any other education-led marketing events.
- Provide team coverage as necessary.

**_Child and Adolescent Mental Health Studies (CAMS) Undergraduate College Program Support:_**
- Develop and prepare marketing materials and social media posts for CAMS classes & CAMS sponsored events.
- Support the CAMS Advisor (Program Manager) in the design and execution of CAMS events.
- Under the supervision of the Director of Education and the Director of Finance, liaise with CSC Payroll to ensure accurate payments are made for CAMS at the end of each semester.
- Catalogue CAMS materials and ensure that all CAMS materials are sent in at the start of the semester.
- Support CAMS quality improvement initiatives.

**_6 Year Track Research Support:_**
- Maintain records on trainees and graduates. Report program statistics, as needed, to DCAP, NYU Langone School of Medicine and national organizations.
- Assist the Director of Education Administration and the Vice Chair for Education in tracking program budgets.
- Maintain the 6-year track shared drive and one drive accounts.
- Collaborate with the Research and Clinical Mission Staff to track trainee productivity.
- Provide administrative support to the Training Program Leadership, maintaining regular communication with trainees, training faculty, Program Director, the Director of Education Administration, and the Vice Chair for Education.
- Act as liaison between faculty and trainees.
- Track and monitor trainee schedules (regular rotations, didactic schedule, etc.).
- Trainee Recruitment
- Conduct telephone and written correspondence with prospective applicants.
- Coordinate annual interview days.
- In collaboration with the Fellowship Program Coordinator to organize annual orientation week.
- Update recruitment materials, as needed.
- Assist the Fellowship Program Coordinator in annual onboarding and credentialing process of new trainees and provide credential verification for graduates, as needed.
- Evaluation
- Support evaluations for Faculty, trainees and the training program with periodic surveys, as needed.
- In coordination with Education Team Leadership to ensure trainees and faculty complete all evaluations.
- Events, Meetings and Conferences
- Support the organization and execution of events for trainees (orientation, graduation, ABCT reception etc.).
- Organize and attend regularly scheduled training meetings. Assist in the implementation of any decisions.
- Support trainees in reimbursement for conferences.
- Order and coordinate room reservations and catering (as appropriate) for regularly scheduled events.

**_Fellowship_**
- Support all fellows rotating at OMH locations
- Tracks OMH telepsychiatry productivity and pass through schedules
- Assist the Fellowship Program Coordinator in onboarding OMH fellows
- Assist the Fellowship Program Coordinator in planning and executing trainee events.
- Other fellowship related activities as needed

**_Education Research Support:_**
- Attend the Education team weekly research meeting and participate in research related activities.
- Develop and prepare materials for various research studies such as the R2R Study and other potential studies.

**_Psychology and Social Work Training Programs:_**
- Supports the Lead of the Psychology Externship Program and the Director of Psychology Training as necessary in education specific activities.

**_Strategic Program Coordination:_**
- Support the Directo

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