Division Administrator

2 weeks ago

Boston, United States Brigham & Women's Hospital(BWH) Full time

**Division Administrator -Allergy and Clinical Immunology**
- (3289820)

**General Summary**:
The Brigham and Women’s Hospital (BWH) Department of Medicine (DOM) is a Harvard Medical School (HMS)-affiliated academic department comprised of 22 divisions, >1,600 faculty, ~$360 million in annual professional clinical revenue, >500 fellows, residents, and students, and ~$475 million in annual research expenditures. The DOM is the largest academic department at BWH and among the largest in the country.

The Division of Allergy and Clinical Immunology employs ~30 faculty members and ~80 full
- or part-time staff. The Division has elements in each of the aspects of the tri-partite mission: clinical, research, and education. On the clinical front, the Division is responsible for $7 million in annual clinical revenue, which includes ~35,600ambulatory visits. On the research front, the Division manages ~$14.4 million worth of research expenditures annually.

This position is accountable for the overall administration and operating results of the Division of Allergy and Clinical Immunology within the BWH DOM. The Administrative Director is responsible for the strategic planning process, research administration and grant management activities, financial performance, human resources development, training programs, and facilities planning and management for the Division. This position reports to the Division Chief, and to the Vice President of the DOM; performance reviews will be jointly conducted by the Chief and the Vice President.

**_PRINCIPAL DUTIES AND RESPONSIBILITIES_**

**General**

1. Under the leadership of the Division Chief, determines the overall vision, mission, direction, goals, and objectives of the Division. Directs the strategic planning process, establishes and achieves long range goals, and ensures the implementation of strategic business plans that are aligned with the Department’s, BWH’s, and Mass General Brigham’s (MGB’s) vision, strategic plans, and goals.

2. Identifies, evaluates, and recommends new business ventures, affiliations, and partnerships consistent with the strategic business plans and the growth and market objectives of the Division, the Department, and the Hospital. Works with departmental and hospital leadership and the MGB Office of General Counsel to prepare the necessary business plans and documentation. Manages the renewal of any such arrangements.

3. Ensures healthy and collaborative administrative relationships within the Department, the Hospital, and MGB System.

4. Develops and implements divisional policies and procedures consonant with the Department’s and Hospital’s policies in the areas of clinical practice management, grants management, and teaching/training. Interacts extensively with the Chief to assess administrative and financial needs of the Division and to revise policies and procedures to meet the changing needs of the Division.

5. Develops effective methods of communicating with faculty, trainees, and staff on a regular basis.

6. Continuously assesses and improves the efficiency of systems and processes.

7. Serves as a critical member of Department’s administrative team. Establishes and maintains clear and precise communications with the Vice President and Department leaders as to the Division’s performance as required by standard practices. Communicates openly and collaboratively with other division administrators and hospital leaders.

**Financial Management**

1. Establishes and achieves financial goals and measures, monitors financial performance, and ensures the on-going financial performance of the Division.

2. Understands and meets all Department financial reporting requirements in the prescribed format, per the direction of the Vice President and the DOM finance office.

3. Prepares annual Department and Hospital budgets in the formats prescribed by each entity. Presents and justifies budget requests to the Division Chief, Vice President, and the Director of Finance.

4. Responsible for maintaining solvency of all funds within the control of the Division. Examines, analyzes and interprets financial reports for the purpose of giving advice, preparing statements and projections, and ultimately managing resources. Supervises the activities of subordinates who are responsible for being familiar with and approving all expenditures, assigning cost centers, monitoring compliance with budgets, and identifying and investigating potential problem areas and proposing solutions. Makes recommendations for cost savings based on a thorough understanding of the Division, Department, Hospital, and study policies and requirements, and funding agency regulations.

5. Establishes and maintains a financial management system to allow accurate, detailed and up-to-the minute reporting of financial status and staffing distribution of all operating accounts, foundation accounts, divisional grants, special purpose funds, fellowships, etc. Supervises staff

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