Accounts Receivable/executive Assistant

2 weeks ago

Richmond, United States ColonialWebb Full time

This role will handle accounts billings and will be responsible for generally supporting the President/Chief Executive Officer with calendar management, setting appointments and assisting with day-to-day interactions with other company leaders, as well as clients and other external parties. This support position serves as a liaison to other company Officers and senior management teams within the organization.

This unique dual role will also have accounts receivable responsibilities working with owners and general contactors on a daily basis.

**Who we are**:

- We are focused on our people, our culture and our business._ We specialize in multiple trades and our teams do work in New Construction, Mechanical Service, Industrial Refrigeration, Special Projects, and Manufacturing. We have been providing an array of services for our commercial customers for over 50 years.

We continuously seek individuals who want to invest in themselves and their teammates.

**Perks of joining ColonialWebb**:

- Competitive salary
- Career development and progression
- 401(k) plan with company match
- PTO and paid holidays
- Excellent medical, dental, life, vision and disability benefits
- Employee Assistance Program
- Employee referral incentives

**What you will do**:

- Maintain and coordinate the calendar for the President and CEO, both professional and personal as needed
- Schedule and coordinate professional meetings, conferences, teleconferences and appointments
- Manage specific accounts for collection, working with general contractors on past due monies owed to the company and obtain payment status
- Utilize company operating systems for collection of accounts receivable and notating account status and keeping General Managers and Managers advise of
- Work with organization units and other Officers, Directors, General Managers and Managers as needed for scheduling and appointments
- Maintain an organized filing system of both hard copy and electronic on the company document management system
- Uphold a strict level of confidentiality

**What we are looking for**:

- Possess high school diploma or equivalent
- Possess at least 10 years of professional experience
- Possess and demonstrate excellent written and verbal communication skills
- Extremely proficient with Microsoft Office Suite with the ability to learn Company-specific and new or updated programs and software (i.e., Penta, OnBase, etc.)
- Possess strong proofreading, editing, and writing skills—inclusive of proper grammar, usage, and spelling
- Ability to handle a dynamic and fast paced workload with the ability to work independently with mínimal supervision
- Possess exceptional interpersonal skills that will aid in the ability to manage customer relationships (both internal and external), perceptions and expectations with a friendly and professional demeanor
- Collection experience is a must for large construction projects with excellent follow up skills to ensure timely payments
- Ability to read contracts (understand contract payment language)
- Schedule: Full-time, Monday through Friday. Occasional evening and weekend work may be required as duties demand. This is a salary position that is exempt from overtime

**How to apply**:
EOE M/W/Disability/Vets

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