Administrative Assistant to Director of Athletics

5 days ago


Gettysburg, United States Gettysburg College Full time

Gettysburg College, located in historical Gettysburg, Pennsylvania, is seeking an Administrative Assistant to Director of Athletics and Director of the Orange & Blue Club. This is a full-time, non-exempt (hourly) position reporting to the respective directors. Responsibilities of the position include:

- Maintains Athletic Director’s calendar, coordinating with internal and external constituents and senior administrators, in a fast-paced, changing environment. Also provides scheduling and logístical support for head coaching staff, as needed, as well as for the Director of the Orange & Blue Club.
- Directs students, parents, alumni, and others with a wide variety of concerns and requests to the appropriate offices and works independently to assess and respond to inquiries on behalf of both directors.
- Creates Zoom meeting links and supports hybrid meetings, as needed, as well as schedule space reservations through 25 Live.
- Helps plan and coordinate events and meetings such as beginning of the year athletic staff retreat, monthly department staff meetings, senior student-athlete celebration, end of year staff celebration and annual Hall of Athletic Honor banquet over Homecoming Weekend and annual Orange and Blue Golf Classic over Reunion Weekend.
- Works with the Department of Donor Relations and Stewardship to edit, process and mail donor letters from the Executive Director of Athletics and Recreation.
- Prepare agendas, gather information and write minutes of athletics staff meetings and Orange & Blue Advisory Council.
- Provides support for all ticketed athletic department events such as Centennial Conference Swim Championships and other home Centennial Conference and NCAA post-season contests.
- Help manage student employment, manage inventory/order supplies for the entire department. Also, monitors the maintenance of the department machines, such as the copiers and printers.
- Drafts and edits written materials including donor correspondence and other communiques on behalf of the Director of the Orange & Blue Club.
- Performs other duties to assist with special and ongoing activities of the Athletic Department & College Advancement and other duties as assigned.
- Gettysburg College sponsors 24 varsity sports, with over 500 student athletes competing in Division III of the NCAA. The Orange & Blue Club is the primary fundraising arm of the athletics department.

**Qualifications**
- A high school degree or equivalent is required, and an associate’s degree preferred. A minimum of two to three years in administrative services is highly desirable.**Special Instructions Summary**
- Application materials received by July 12th will receive full consideration. The position will remain open until filled.
-

**Posting Number**
- 20100919A**EEO Statement**

**Posting Specific Questions**:
Required fields are indicated with an asterisk (*).
- How did you hear about this employment opportunity?
- CareerLink
- Craigslist
- CASE (Council for Advancement & Support of Education)
- Consortium for Faculty Diversity
- Frederick News Post - Local Newspaper
- Gettysburg College Digest
- Gettysburg College Website
- Gettysburg Times - Local Newspaper
- Hanover Evening Sun - Local Newspaper
- LGBT in Higher Ed Website
- LinkedIn
- Merchandiser - Local Newspaper
- Patriot News - Local Newspaper
- Referral from Gettysburg College staff, faculty, friend or family member
- The Chronicle of Higher Education
- Women in Higher Ed Website
- Other Website or Listserv (Please note specific website or listserv below)
- Other Source (Please note other specific source below)
- If you noted "Referral from Gettysburg College employee", "Other website or Listserv", or "Other Source" above, please let us know the name of the person who referred you or specifically where you heard about this employment vacancy. (Open Ended Question)

**Applicant Documents**:
**Required Documents**
- Resume
- Cover Letter

**Optional Documents



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