High School Administrative Assistant

2 weeks ago

Groton, United States Groton-Dunstable Regional School District Full time

**POSITION**: High School SecretaryThe High School Secretary assists with duties and responsibilities associated with the efficient ongoing operations of the school with primary duties associated with general administrative assistance and building support. Duties performed are designated to relieve administrators of office and routing responsibilities by organizing and participating in the overall school office administrative operations.ESSENTIAL DUTIES & RESPONSIBILITIES: Oversee High School student activity accounts including preparing purchase orders, maintaining the checkbook, updating quickbooks to record all transactions, preparing reports for club advisors and preparing monthly reconciliation reports.Coordinate service and supplies for all building copiers and printersMaintain parking records for student parking and prepare all deposits for transmittal to central office.Assist in preparation of operating budget submission and maintain spending records by departmentAssist Students with working papers for employmentPrepare purchase orders in infinite vision for department chairs, order items and inventory when items arrive. Maintain records of all purchases and payments.Assist in coordination of graduation.Greet visitors, determine the nature/purpose of visit and direct them to the appropriate destination.Serve as a contact/resource person for the front office for the purpose of screening calls, visitors, scheduling, mail and to organize the flow of communication through the office in an efficient and effective manner.Assist with calling and/or assisting with substitutes, if required.Receive, screen, record, and direct incoming calls in accordance with school policy.Sort and distribute mail and messages to staff, and students, as required.Assist with daily student attendance, tardiness, and dismissals, enter into Student Information System to maintain accurate records, contact parents, as required.Send out school mailings.Run reports as needed.Assist in monitoring students who are sent to the office for disciplinary reasons, as required.Attend to administrative details not requiring the immediate attention of the Principal or Assistant Principal.Follow all policies and procedures as directed pursuant to MA General laws, School Committee Policies, Building policies, and other compliance guidance.Fill in for other Administrative Assistant as needed during absences, lunches, etc.Attend to other duties as assigned for the efficient and effective operation of the school as required.WORK YEAR: 204 days, 8 hours per day, Monday through Friday

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