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Administrative Associate Iii
4 weeks ago
Job Title
Administrative Associate III
Agency
Prairie View A&M University
Department
College Of Juvenile Justice
Proposed Minimum Salary
Commensurate
Job Location
Prairie View, Texas
Job Type
Staff
**Job Description**:
Works under general supervision and provides complex administrative support work for the College of Juvenile Justice.
**Responsibilities**:
- Maintain the dean's schedule; arrange the dean’s travel; maintain a college calendar of tasks, events, and meetings to advise the dean accordingly; offer excellent customer service, problem-solving, and creativity; represent the dean as required.- Serve as the college’s leave administrator; serve as a backup to the college's budget specialist for some of those duties; enter accounts payable/ receivables to pay vendors in FAMIS; conduct college equipment inventories; manage departmental inventory/key(s)/supplies; college vehicle reporting, maintenance schedule, and utilization; do purchases and required related reconciliations for the dean's office; draft college contracts and agreements on behalf of the dean and monitor these executions and expiration dates for timely extensions as necessary.- Organize and host college events, retreats, and meetings on behalf of the college and dean's office; prepare agendas and produce meeting minutes; assist dean with alumni relations, tracking, and reporting; supervise college student ambassadors; custodian of required college documents and records (e.g. hiring); oversight of faculty and staff timely completion of required training; assistant building manager responsible for incident reports, following up on the progress of repairs; and maintaining the schedule of building space use requests.- Lead administrative assistant amongst the college’s administrative assistants responsible for their ongoing training and support; build relations with key staff and personnel across campus (e.g. Budget/Payroll, Human Resources, Academic Affairs, other administrative assistants) toward the timely completion of tasks and performance of job duties.- Performs other duties as assigned.
Required Education & Experience:
- High school diploma or equivalent.- Three years of related experience.
Required Knowledge, Skills & Abilities:- Ability to multitask and work cooperatively with others.- Strong verbal and written communication skills.- Ability to work with sensitive information and maintain confidentiality.- Strong interpersonal and organizational skills.
- Job Posting Close Date:
- 05/21/2024Required Attachments:
- Resume or Curriculum Vitae-
- Cover LetterApplication Submission Guidelines:
Background Check Requirements:
Equal Opportunity/Affirmative Action/Veterans/Disability Employer.
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