Administrative Manager

2 weeks ago

New York, United States NYU Langone Health Full time

**NYU Grossman School of Medicine** is one of the nation's top-ranked medical schools. For 175 years, NYU Grossman School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people. An integral part of NYU Langone Health, the Grossman School of Medicine at its core is committed to improving the human condition through medical education, scientific research, and direct patient care. At NYU Langone Health, equity, diversity, and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace diversity, inclusion, and individual skills, ideas, and knowledge. _For more information, go to _med.nyu.edu_, and interact with us on _LinkedIn_, _Glassdoor_, _Indeed_,_ _Facebook_, _Twitter_ and _Instagram_._

**Position Summary**:
We have an exciting opportunity to join our team as a Administrative Manager.

We have an exciting opportunity to join our team as an Administrative Manager in the Divisions of Infectious Diseases and Immunology and Geriatrics and Palliative Care.

The Administrative Manager will report to the Division Administrator and will assist with the administration and management of all aspects of the division in accordance with departmental and institutional objectives. In partnership with the divisional leadership team, the Administrative Managers primary responsibility will be to improve and ensure divisional effectiveness by providing analytical and operational support for the divisions administrative functions.

**Responsibilities**:
**Clinical Affairs Management**
- Work directly with the Division Administrator in the administrative oversight of daily practice operations and assist with the coordination of service operations of faculty group practice and clinical operations.
- Review key performance indicators, current workflows, productivity, and service quality expectations and will analyze, assess, and identify process improvement opportunities.
- Assist in implementing change, and coordinate activities to obtain expected results and meet targeted performance metrics.
- Oversee and supervise practice staff including recruiting, training, and management.
- Monitor compliance with established regulations and guidelines.

**Program Development and Special Projects**
- Assist with coordination, planning, implementation, and follow-up of the top priorities for the division and provide strategic support to the leadership team to achieve divisional initiatives and special projects.

**Financial Management**
- Perform financial analyses and strategic planning under the direction of the Division Administrator with the overall goal of optimizing divisional financial processes, operations, and resource allocation.
- Develop business plans for strategic initiatives throughout the Division and assist in budget development and monitoring.
- Liaise with various institutional teams related to program planning and financial management issues.
- Implement and enforce institutional financial policies.

**Grant Management**
- Work with the Division Administrator to provide pre
- and post-award management for division faculty for federal and non-federal grants and contracts.
- Share responsibility for oversight of all components of the grants cycle, including pre-award budget development, post-award monitoring, program sub-contract management, and grant closeout procedures.

**Faculty Affairs and Support**
- Work with the Division Administrator to provide ongoing administrative support focusing on transactions and processes for faculty including recruitment, appointment, and promotions.

**Minimum Qualifications**:
To qualify you must have a Minimum Qualifications
3-5 years experience in a comparable or related field and bachelor's degree.
Excellent communication and interpersonal skills.
Exceptional organizational, planning, and time management skills.
Ability to take responsibility and function under mínimal supervision.
Ability to accurately review and complete detail-oriented information and projects.
Ability to conceptualize and organize complex projects and planning processes.

**Preferred Qualifications**:
Preferred Qualifications
Master's degree

NYU Grossman School of Medicine provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents.

NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $81,325.15 - $96,600.00 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

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