Research Administrator

1 week ago

Madison, United States University of Wisconsin–Madison Full time

**Job Summary**:
The Research Administrative Specialist position is within the Department of Medicine (DOM) Office of Research Services (ORS) team and provides services to the Division of General Internal Medicine (GIM). The Research Administrative Specialist will work collaboratively with GIM research leadership to provide overall research program support for enhancing research activities within GIM. They will also work with faculty and staff, and the Research Finance team to directly support principal investigators and/or research staff to prepare and submit funding proposals to sponsors, assist with award setup, prepare and maintain research documentation, support and/or coordinate study activities, assist faculty with reporting requirements, monitor administrative grant activities to ensure compliance with university, state, and federal regulations, and serve as the primary contact for internal and external partners to promote and support research services within GIM.

The incumbent will serve as a member of DOM's Office of Research Services and report to DOM's Associate Director for Research. This position will have matrixed reporting to the ORS Research Administration Manager and GIM Research Service Chief to assist with day-to-day oversight, guidance, and training for this position.

**Responsibilities**: Works directly with principal investigator(s) and/or research program director(s) to carry out research administrative functions related sponsored grants, agreements, or award management (proposal preparation through closeout).
- 25% Serves as a liaison and expert resource for researchers regarding the interpretation of policy and procedure related to overall sponsored project management
- 15% Works collaboratively with researchers to prepare non-technical materials for proposals, drafting contracts or agreements for review, and/or advising award setup
- 10% Leads researchers in the preparation and/or maintenance documentation, financial management, and/or reporting requirements related to sponsored grants, contracts, or agreements
- 5% Maintains and monitors grants and contract budgets
- 25% Assures compliance with grant, contract or agreement requirements and determine whether objectives are being met
- 15% Supports GIM overall research priorities and building of GIM research program including project coordination
- 5% Prepares and routes proposals, award documents, and sponsored and non-sponsored project agreements according to established policies and procedures while adhering closely to deadlines in support of GIM research program.

**Institutional Statement on Diversity**:
Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

**Education**:
Preferred
Bachelor's Degree
Degree in business/public administration, public health, clinical research or related field or equivalent experience preferred

**Qualifications**:

- At least 5 years of relevant experience in research coordination, grant management and oversight activities, or other relevant areas and familiarity with granting organizational policies and procedures is preferred.
- Experience in proposal development, grant administration or clinical research management is preferred.

The ability to listen, understand and communicate information and ideas effectively in writing, over the phone or in person is required.

Excellent time management skills are required. The ability to work independently or collaboratively, and to prioritize and manage multiple projects despite interruptions, while closely tracking details and looking for ways to improve processes is required.
**Work Type**:
Full or Part Time: 80% - 100%

This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location. The balance of onsite and remote work schedule for this position will be discussed at the time of hire.

**Appointment Type, Duration**:
Ongoing/Renewable

**Salary**:
**Minimum** $65,000 ANNUAL (12 months)
Depending on Qualifications

**Additional Information**:
University sponsorship is not available for this position, including transfers of sponsorship. The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States

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