Payroll and Benefits Specialist

2 weeks ago

Mesa, United States Northstar Preschools Full time

**Job Title**:Payroll and Benefits Specialist

**Reports to**: Controller

**Location**: Mesa, AZ

**Job Type**: Full-time

**Compensation Range**: $55-60k (based on experience)

**Job Summary**:
The Payroll and Benefits Specialist role at Northstar Preschools, a leading childcare platform, will provide exceptional internal customer service to all team members during every interaction. This role will be responsible for processing payroll, compiling payroll data, managing withholdings and maintaining accurate employee and benefits records. This role is crucial for ensuring that employees are accurately and timely compensated for their work and in compliance with federal and state regulations.

**About Us**:
Northstar Preschools is a top 50 national childcare platform dedicated to providing a safe and reliable solution for parents. We are passionate about serving the whole child - Mind, Body, and Heart - to provide a strong foundation for children and enable communities to thrive. We’re building a dynamic and cohesive team with unified values of growth, service, positivity, ownership, and excellence.

If you share these values, are detail oriented and are passionate about supporting families and children, we encourage you to apply

**_
Key Responsibilities:_**
- **Payroll Items**:

- Process payroll on a bi-weekly schedule for 350 employees in three states.
- Ensure timesheets are completed and approved.
- Communicate with Directors on timesheet corrections.
- Collect, compile, review and enter payroll data from employee timesheets (Procare) to the payroll system (Bamboo HR).
- Reconcile employee deductions.
- Process incoming garnishment, tax levy and child support orders.
- Investigate and correct payroll discrepancies and errors.
- Update payroll records by recording changes including insurance coverage, loan payments, salary increases and tax withholdings.
- Collaborate with all departments to ensure a seamless payroll process.
- **Benefits Items**:

- Administer all employee benefits programs, including health insurance, dental insurance, vision insurance, and more.
- Act as the liaison between employees and insurance providers.
- Work with Health Benefits Broker on claims.
- Main point of contact for employees during the annual open enrollment and onboarding for the health benefit plans.
- Ensure accurate deductions and contributions related to employee benefits.
- Process all health benefit bill reconciliations to ensure benefits administration and payroll deductions are being processed and managed correctly.
- Submit disability claim paperwork and maintain proper records for the insurance company.
- Maintain accurate records of benefit enrollments, changes, and terminations.
- **Other administrative**
- Provide exceptional Customer Service to the Company’s employees regarding payroll and benefit inquiries.
- Maintain precise payroll records and prepare detailed payroll reports as needed, ensuring all payroll transactions are well documented.
- Maintain and update all records in Bamboo HR, including but not limited to direct deposit, taxes and personal information.
- Complete requests for pay-related documents including statements and verifications.
- Process and handle unemployment requests.
- Provide training and support to end users to facilitate smooth transitions and ongoing operations.

**Our company operates under the following core values**:

- **Growth Mindset**: We use our creative minds to challenge ourselves to be better every day.
- **Servant Leadership**: We humbly serve others and pitch in to help the team succeed.
- **Positive Attitude**: We choose to be positive, compassionate, and joyful.
- **Ownership**: We own and take pride in our responsibilities and actions.
- **Excellence**: We set the industry standard in dependability, communication, and staff empowerment.

**_Qualifications:_**
- Commitment to Northstar Mission and Core Values.
- High school diploma or equivalent required.
- Minimum of 2 years of experience in payroll management.
- Strong understanding of payroll and HR processes, employee deductions, state and federal compliance and payroll reporting.
- Excellent communication and interpersonal skills, with the ability to communicate effectively with clients and internal stakeholders.
- Detail-oriented with strong organizational skills and the ability to prioritize tasks and meet deadlines.
- Proficiency in Microsoft Office Suite, particularly Excel, and experience with payroll software, preferably Bamboo HR.
- Ability to work independently and collaboratively in a fast-paced, dynamic environment.
- Childcare experience is a plus.

Northstar Preschools is an Equal Opportunity Employer. We are committed to fostering an inclusive and diverse workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran s

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