Shared Services Manager

2 weeks ago

Saddle Brook, United States PumpMan Holdings LLC Full time

Job Title: Shared Services Manager

PumpMan Holdings LLC

Location: Saddle Brook, NJ

PumpMan Holdings LLC is a leading provider of pump system maintenance, repair, and installation services across various industries. With a commitment to reliability, efficiency, and customer satisfaction, we deliver innovative solutions to ensure optimal performance of pumping systems for our clients.

We are seeking a highly organized and dynamic Shared Services Manager to oversee and optimize our shared service functions within PumpMan Holdings LLC. The Shared Services Manager will play a pivotal role in streamlining processes, enhancing efficiency, and driving continuous improvement across multiple departments.

**Responsibilities**:

- Shared Services Management:_
- Supervise accounts payable, purchasing, and accounts receivable functions, ensuring timely and accurate processing of purchase orders, invoices, payments, and collections.
- Review aging reports and follow up on overdue accounts receivable to minimize bad debt exposure.
- Manage customer relationship to support collections efforts and maintain positive business relationships, coordinate with service centers management to troubleshoot customer issues as needed.
- Manage vendor relationships and negotiate favorable payment terms.
- Support weekly and monthly reporting requirements to controller and senior management, as needed.
- Support the training and development of Shared Services Staff, working with the controller and senior management to improve training program
- Accounting Management:_
- Assist with aspects of the accounting function including accounts payable, accounts receivable, general ledger, and financial reporting.
- Ensure compliance with accounting principles, standards, and regulations.
- Manage and assist month-end and year-end closing processes to ensure timely and accurate financial reporting.
- Implement and maintain internal controls to safeguard company assets and mitigate risks.
- General Ledger Management_
- Oversee the general ledger accounting activities, which may include journal entries, account reconciliations, and month-end close processes.
- Ensure accuracy and completeness of financial data recorded in the general ledger.
- Technology Integration_
- Evaluate and implement technology solutions to automate manual processes and enhance the effectiveness of shared service functions.
- Collaborate with IT and other stakeholders to integrate systems and tools for seamless operation.
- Support acquisition onboarding process by ensuring proper competencies and processes are developed to integrate new companies.
- Internal Controls and Compliance_
- Establish and maintain internal control policies and procedures to safeguard company assets and ensure compliance with regulatory requirements.
- Coordinate with internal and external auditors for periodic audits and ensure timely resolution of audit findings.
- Stay updated on changes in accounting standards and regulations, implementing necessary changes to ensure compliance.
- Continuous Improvement_
- Lead and assist with continuous improvement initiatives to enhance service quality, reduce costs, and increase customer satisfaction.
- Encourage feedback and ideas from team members to drive innovation and process enhancements.

**Requirements**:

- Bachelor's degree in Business Administration, Finance, or a related field. Master's degree preferred.
- Proven experience (3 years) in a similar role, preferably within a service-oriented industry.
- Strong accounting skills and comfort with internal control framework
- Strong leadership skills with the ability to inspire and motivate cross-functional teams.
- High level of comfort with advanced Excel functions and formulas
- Excellent analytical and problem-solving abilities.
- Proficiency in project management methodologies and tools.
- Experience with ERP systems and other relevant technology platforms. Current Systems are Infor Cloudsuite Syteline and Quickbooks Online/Desktop
- Exceptional communication and interpersonal skills.

**Benefits**:

- Competitive salary and performance-based incentives.
- Comprehensive benefits package including health insurance, retirement plans, and paid time off.
- Opportunities for professional development and career advancement within a growing organization.
- Collaborative and inclusive work environment with a focus on innovation and excellence.

Pay: $90,000.00 - $130,000.00 per year

**Experience**:

- Customer service: 1 year (preferred)

Ability to Commute:

- Saddle Brook, NJ (required)

Ability to Relocate:

- Saddle Brook, NJ: Relocate before starting work (required)

Work Location: In person

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