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Secretary to Assistant Principal

2 months ago

Mesa, United States Mesa Public School Full time

**Secretary to Assistant Principal**

**Clerical Test Required at Time of Application**

**Mesa Public Schools is an award-winning district and voted Best Place to Work in Mesa. With over 9,000 employees, we are the largest school district in Arizona. Families have sent generations of students through our schools, as we are the premier educational choice in Arizona.**

**Base Rate**:
***
$19.19

**Performance Pay**:
Available annually

**New hire experience**:
1% of the base hourly rate granted for each year of verified like experience (within ten years) beyond the requirement, up to a five-year maximum

**New hire education**:
1% of the base hourly rate awarded for an AA or higher degree if not required for the position

**Class/Calendar**:
B21, 12 months

**Hours**:
Full-time (40 hours per week)

**FSLA**:
Non-Exempt

**Benefits**:
Vacation, sick leave, holidays, matched retirement, health and life insurance

**OVERVIEW**

To provide administrative and clerical support to school assistant principal and/or assigned personnel; to communicate information regarding school and/or district functions; and to ensure compliance with financial, legal and administrative requirements of assigned functions.

**QUALIFICATIONS**
- High School education or equivalent required
- Above average proficiency in typing, with good accuracy; excellent test battery; high English grammar and math aptitude
- Knowledge of Synergy system required
- Bookkeeping and recordkeeping experience preferred
- Ability to operate standard office equipment
- Ability to establish and maintain effective relationships with students, parents, site personnel, district personnel and general public
- Ability to communicate effectively (verbal and written); maintain confidentiality
- Ability to organize, prioritize, take initiative, direct own workload and meet deadlines while working with frequent interruptions and minimum supervision
- Knowledge of school district policies and procedures beneficial

**DUTIES AND RESPONSIBILITIES**:

- Perform secretarial functions (i.e. typing, filing, recordkeeping, scheduling and coordinating activities, etc) to provide clerical support for assistant principal and/or assigned personnel
- Respond to inquiries (students, parents, teachers, district personnel, general public, etc) to communicate procedures, information and/or direction and/or to evaluate situations to take appropriate action according to established guidelines
- Direct students with attendance and/or discipline referrals to the appropriate assistant principal/team leader
- Type and revise master schedule; input student and teacher scheduling data
- Compose documents and/or written materials (i.e. correspondence, newsletters, memos, minutes, school mailings, etc) to communicate and convey information to students, parents, teachers, etc
- Process and/or prepare documents and materials (i.e. suspension and expulsion letters, facility permits, incoming/outgoing mail, etc) to disseminate information in compliance with district, state and/or federal regulations
- Schedule and process paperwork for CIT and 504 meetings
- Assist with registration schedules, open house and commencement
- Regular and on-time attendance required
- Perform other related duties, as assigned, to ensure the efficient and effective functioning of the work unit

**ADDITIONAL DUTIES**:

- Serve as receptionist and distribute district and US mail during the summer months
- Assist other personnel as may be required for the purpose of supporting them in the completion of their work activities

**SUPERVISION**

Assistant Principal

**Clerical Test required for this position**: Application is considered incomplete and will not be eligible for consideration if clerical test results are not on file with Human Resources by closing date.

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