Marketing & Proposal Assistant

4 weeks ago

New York, United States MRCE Full time

**WELCOME TO MRCE: JOIN OUR VISION IN THE HEART OF NEW YORK CITY**

Are you ready to elevate your career in a location as dynamic as your aspirations? Imagine working just steps away from Penn Station in our newly renovated offices, where the pulse of NYC fuels our passion for excellence. At MRCE, we're not just engineers; we're pioneers crafting the future with over a century of expertise and a Treasury of Knowledge at our disposal.

**WHAT WE OFFER**

Joining MRCE means being part of a legacy that blends the wisdom of seasoned professionals with the fresh insights of newer generations. We pride ourselves on a culture that champions innovative, practical solutions and a collaborative spirit that has driven us for more than 100 years. Here, your work is more than a job - it’s a journey to make a tangible impact on the world.

**COMPREHENSIVE EMPLOYEE BENEFITS**

At MRCE, we understand the importance of a comprehensive benefits package for our employees. We offer Medical, Dental, and Vision coverage, as well as 401k plans and Life/AD&D insurance. Additionally, our team members have access to Flexible Spending Accounts (FSA)/Dependent Care Accounts (DCA), and Commuter benefits, all designed to support a balanced and fulfilling life both at and outside of work.

**YOUR PATH HERE**

With MRCE, you will not only contribute to iconic projects but also grow in a firm that appreciates your unique skills and passions. If you're looking to combine your talents in marketing and administration with a steadfast commitment to excellence in the engineering sector, we invite you to apply.

Let’s build tomorrow together. Embark on a career that’s as ambitious as it is rewarding at MRCE, right in the heart of New York City.

**POSITION OVERVIEW**

We are seeking a dedicated Marketing & Proposal Assistant to support our Marketing Manager and leadership team. In this pivotal role, you will coordinate our proposal processes and support marketing initiatives that enhance our brand presence. Whether it’s managing proposal submissions, preparing for high-profile events, or maintaining our client databases, you will ensure that our marketing efforts resonate as powerfully as our engineering solutions.

**ESSENTIAL FUNCTIONS**

**Proposal Generation**
- Oversee the proposal process from initiation to completion, including coordination with staff and clients, developing project sheets, creating qualification packages, and maintaining related documentation.
- Maintain project databases with proposal and project data.
- Maintain proposal and marketing materials such as resumes, project photos and direct mailing lists; assist in creating templates for various documents.
- Update Personnel database information on existing and new staff.

**General Marketing, PR, Social Media Support**
- Assists in updates of marketing, corporate identity, and proposal collateral materials as needed (such as brochures, profiles, project sheets, staff resumes, business cards, forms, and trade show and career fair exhibits), ensuring the latest materials are always available when and where needed.
- Maintain calendar and attendance of office seminars.
- Maintain calendar of upcoming conferences and seminars where personnel can place papers or make presentations.

**Events Support**
- Coordinate company and marketing events and launches.
- Coordinate technical talks or presentations within the company.
- Assist in coordination of in-office events and professional events (conferences, career fairs, seminars).
- Assist with company projects such as branded clothing catalogue, holiday party and social events.

**REQUIRED AND PREFERRED QUALIFICATIONS**

**Education**: Bachelor’s degree, preferred in Marketing, Communications, English or related field

**Required Experience, Skills, and Knowledge**:

- 0-2 years’ administrative support experience
- Preferably with some work in marketing and/or proposal coordination, but includes experience in general administrative support with high level of detail, high volume documentation support, etc.
- Strong Microsoft office skills, particularly in use of Microsoft Word, PPT, and Excel
- Great communication skills (written and verbal) with the ability to interact and collaborate effectively with all types of personalities.
- A positive attitude, enthusiasm, and a motivated self-starter.
- Great multitasking and time management skills, responsive to fast-paced environments, team-oriented work ethic, and the ability to self-manage project assignments from start to finish with mínimal oversight and under tight deadlines.

**Preferred** **Experience, Skills, and Knowledge**:

- Experience in fields of Engineering, Construction (AEC), Architecture, or other related fields.
- Some basic knowledge of marketing procedures, campaigns, and tools.
- Some experience working with proposals, RFPs, etc.
- Some graphic design, image work experience preferred.
- **Note that the ability to learn and use the following tools effec

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