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Advancement Assistant

4 weeks ago

Boston, United States The Winsor School Full time

Founded in 1886, The Winsor School is an independent girls’ school for academically promising and motivated students in grades five through twelve. Located in the heart of Boston’s Longwood Medical and Academic Research area, our students benefit from the school's long standing commitment to providing a superior education for girls, inspirational and dedicated faculty, and a diverse and talented community. Winsor strives to consciously create an environment of respect and inclusion and to support ethnic, racial, religious and socio-economic diversity among all the constituencies of the School. Winsor supports this commitment through its more inclusive curriculum, success addressing a range of learning styles, the availability of a wide array of diversity efforts and programs, and by participating in the greater Boston community.

**Advancement Assistant**:
Winsor’s advancement team seeks to build an inclusive and connected community across generations, providing opportunities for alumnae, parents, former parents, and friends of Winsor to connect with the school and each other, and to broaden their understanding of Winsor’s mission and needs. The advancement team’s efforts inspire and grow philanthropic contributions to the School.
The advancement assistant will support the director of advancement and contribute as a member of the advancement team as the School engages the community in the Winsor Leads Campaign, the most ambitious campaign in Winsor’s history.
Reports to: Director of Advancement

Responsibilities Include:
Director of Advancement Support
- Manage D of A's calendar, including meeting confirmations, space reservations, and catering coordination for donor and prospect visits.
- Manage credit card receipt filing and submission to the business office each month.
- Coordinate travel for D of A and sometimes the Head of School and President of the Board of Trustees for special campaign travel.
- Assist with filing donor contact reports and other duties as needed.

Advancement Operations
- Coordinate Advancement Team Meeting agenda, team retreats, and other team meetings as needed.
- Oversee inventory and ordering for office supplies, specialized merchandise (i.e. volunteer and donor gifts), and stationery needs.
- Assist the assistant director of annual giving with gift acknowledgments as needed, particularly during high volume times.
- Manage invoice submissions with corresponding budget codes and review team budget monthly with budget managers to ensure appropriate cost classification.

Event Support

Provide event support for advancement events of varying scale, from Alumnae Weekend to small donor cultivation events, including RSVP management, name-tag preparation, coordination of day-of logistics, preparing data lists for event communications, and other tasks as assigned.
- Manage advancement Google calendar, inclusive of events, team vacation, and board and committee meetings.
- Track and report team attendance daily (to reception) and weekly (HR).

Qualifications:

- A bachelor’s degree.
- 2-3 years of experience in an office setting with a specific focus on data.
- A thorough knowledge of Word, Excel and Raiser’s Edge or equivalent CRM database helpful.
- Excellent organizational skills, time management and attention to detail.
- Ability to manage multiple projects successfully in a fast-paced environment.
- Ability to work independently and as a member of a team.

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