Receptionist

3 weeks ago

San Jose, United States Newmark Full time

**About the role**

Newmark is looking for a skilled Receptionist in our client’s San Jose office to undertake a variety of day-to-day office and administrative tasks. You will be an integral part in ensuring that our office operations run smoothly and a first point of contact to visitors, employees and vendors.

**About you**

You enjoy interacting with people and can be engaging and professional in all situations. You are organized, detail-oriented, and a competent professional with phenomenal listening and communication skills. You will be comfortable multitasking and able to carry out administrative and facilities duties with accuracy and speed. Your role will be paramount to creating a healthy, inclusive office for the client employees and guests

**Requirements**:

- Front desk duties - receiving guests, answering phone calls, handling deliveries, monitoring access to the office
- Present as professional and approachable in appearance and demeanor
- Support the Senior Workplace Coordinator (SWC) with facilities, vendor communication, client employee and guests requests
- Ensure a clean and professional appearance of our common areas and conference rooms
- Maintain and organize client areas and mailroom and ensure supplies are well-stocked at all times
- Assist the Events Coordinator in scheduling and executing events, team lunches, company meetings, offsite team building activities, and celebrations
- Resolve administrative office problems and inquiries with the SWC role’s approval
- Work with various technologies and systems including room reservation, visitor management, and help desk ticketing Provide assistance in miscellaneous office projects as needed

**Qualifications**
- At least 2 years working in a lively office environment, preferably in an administrative role supporting office operations
- Strong organization skills and the ability to manage multiple processes and priorities at the same time
- Outstanding interpersonal, communication, and customer service skills including a flexible and positive attitude
- First Aid/CPR training a plus A “No job is too small” mentality. This is a team effort

**Salary**: $60000 - $65000 annually**

The expected base salary for this position ranges from $60000 to $65000 annually. The actual base salary will be determined on an individualized basis taking into account a wide range of factors including, but not limited to, relevant skills, experience, education, and, where applicable, licenses or certifications held. In addition to base salary and a competitive benefits package, this position may be eligible for additional types of compensation including discretionary bonuses and other short
- and long-term incentives (e.g., deferred cash, equity, etc.).

**About us**

We’re a fast-growing dynamic global corporate services team focused on doing things in new ways, acting in the best interests of our clients. Our regional account team work closely together, supporting one another to perform at our best. We pay a competitive salary and discretionary bonus. You will be eligible to participate in our various healthcare plans along with a generous amount of paid time off and have 24/7 access to our Employee Assistance Program (EAP).

**About Newmark**

Note: The statements herein are intended to describe the general nature and level of work being performed by employees, and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified.

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