Compliance Analyst
3 weeks ago
The Community Builders, Inc. (TCB) is a nationally recognized nonprofit developer, owner and manager of affordable and mixed-income residential and commercial properties. Founded in 1964, TCB has developed over 25,000 residential units as well as office and retail properties and owns or manages over 11,000 rental units nationally. TCB strategic plan calls for continued growth in existing markets of Massachusetts, Connecticut, Rhode Island, New York, New Jersey Pennsylvania, Maryland, Virginia, North Carolina, Illinois, Indiana, Michigan, Ohio, Kentucky and the District of Columbia and expansion of our real estate development capacity, community life engagement and resident resource building, financial strength, and property management, all guided by our mission “to build and sustain strong communities where all people can thrive”.
**Position Description**:
The primary role of this position is to support TCB's Compliance team in its efforts to help ensure affordable housing program(s) and TCB Operations policy compliance. This position will serve as the HUD Secure Systems EIV Coordinator managing new and current user's system access for our 50059 properties and assist in the development and maintenance of core, site-specific documents. This position reports to the Director of Compliance and is eligible for hybrid/remote work but must be located within the TCB managed portfolio footprint.
**Essential Functions**:
- Create Tenant Selection Plans (TSP) and other site-specific documents and forms for Development's use.
- In seeking new deal approvals and funding, refinance or as a result of requested changes by agency or similar.
- Assist, as needed, with the creation of the Affirmative Fair Housing Marketing Plans (AFHMP) for new and/or re-syndicated or refinanced deals as identified by Development, Finance or agency.
- Assist in overseeing program compliance with required set-asides through monitoring of funding programs such as: DMH/DDS 3% set-aside, DHHS targeting, Facilities Consolidation Fund (FCF), Community Based Housing
- Assist 50059 and PBV portfolio in oversight of annual rent increase/renewal calendar, tracking of renewal dates, submission due dates, etc.; provide timely notification to Community Manager and Portfolio Operations Manager, helping to ensure timely document submission and receipt of approved rent schedules
- Perform as EIV Coordinator, overseeing and providing EIV user access to TCB's 50059 properties in HUD Secure Systems.
- Assist in the monitoring of compliance team mailbox and the prompt dissemination of information to appropriate parties including members of Compliance, Asset Management, Operations, etc.
- Establish and maintain Property Information Binders and assist with creation and maintenance of Property Information Sheets
- Travel to assist with special projects, initiatives and/or to attend company events.
- Assist with projects, compliance initiatives and/or other Property Management Operations activities as needed and/or required.
**Knowledge, Skills and Abilities**:
- Experience in affordable housing programs especially with LIHTC, HUD and/or PIH programs preferred
- Computer savvy. Preferred skills in use of Outlook, Adobe Acrobat Pro, Sharepoint, Word, Excel and tenant management databases ex. Yardi
- Ability to create and/or revise technical, narrative and regulatory compliant core documents including tenant selection plans, language assistance plans, affirmative fair housing marketing plans, or similar through to agency approval necessary
- Experience with affordable housing contract renewals and/or HUD Rent Increase procedures and submission requirements (including OCAF, BBRI and UA baselines) beneficial
- Experience in coordinating EIV users in HUD Secure Systems or similar systems with restricted user access coordination beneficial
- Exceptional interpersonal and presentation skills
- Ability to communicate clearly and effectively both verbally and in writing
- Able to work as an effective member of a team and in a collaborative manner with staff, peers and supervisor as well as staff from other TCB disciplines and TCB stakeholders
- Able to work independently and prioritize regular tasks
- Ability to read and interpret complex documents, such as regulatory agreements and compliance regulations
- Have excellent organizational and customer service skills
- Must have a valid driver’s license and be willing to travel, including overnight travel to attend team, regional and annual company meetings and events as well as to partake in training opportunities and similar, as necessary.
**Education & Experience**
- College degree is useful but not mandatory.
- Multi-year track record of successful management of affordable housing communities or equivalent experience
- One or more current industry recognized property management certifications in HUD and/or LIHTC programs (HCCP or C3P - LIHTC training through Spectrum or other industry equivalent;
- COS or COS-P
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