Assistant Financial Manager

1 month ago


Lancaster, United States Acadia NeuroRehab Full time

Acadia NeuroRehab is a residential and outpatient rehabilitation program for adults with acquired brain injury and other neurological disabilities. We are looking for a Full-Time Assistant Financial Manager.

**JOB RESPONSIBILITIES**:
I. Essential

A. Accounts Payable:

- Intercept and sort all financial related mail. Mail must be opened on a daily basis. Review check deposits with the Financial Manager.
- Input accounts payable into financial software on a daily basis. Ensure invoices are posted to the proper chart of accounts. Once entered, all invoices are to be stamped with the (date and entered stamp).
- Age accounts payable invoices individually per any contract agreements to assure the maximization of discounts.
- Review all problematic invoices with the financial manager.
- File all accounts payable paid and open invoices in the proper designated areas.

B. Bank Deposits:

- Record all deposits and make bank runs as assigned by the Financial Manager.

C. Petty Cash:

- Reconcile all petty cash accounts and ensure all expenditures are backed-up with receipts.
- Assure petty cash funds are secure.

D. Food Shopping Accounts:

- Assure that food shopping funds are available and distributed to participants on a weekly basis.
- Reconcile food shopping accounts on a weekly basis and ensure all expenditures are backed-up with receipts.
- Assure food shopping funds are secure.

E. Activity Funds:

- Assure that Activity funds are available at all times.
- Reconcile all Activity accounts and ensure all expenditures are backed-up with receipts.
- Assure Activity funds are secure.

F. Payroll:

- Assist Financial Manager with all payroll-related processes. Includes:

- Review all timecards on a bi-weekly basis and make changes if necessary.
- Identify payroll processing needs and make recommendation to the Financial Manager.
- Maintain relationship with payroll company.
- Track and record personnel benefit time used, i.e. PTO days.

G. Billing:

- Gather and sort all billing documents on a weekly basis.
- Prepare/Revise cover sheet of the billing invoices for the new billing period. Revise all related costs as provided by the Financial Manager on a weekly basis.
- Photocopy all client invoices and mail to the appropriate insurance carriers on an as needed basis.
- File client billing invoices on a weekly basis.

Non-Essential:
A. Supplies:

- Responsible for the ordering of all company-related supplies.

**JOB QUALIFICATIONS**

Requirements for the position include:

- Prior experience and familiarity with financial software. Associate’s or Bachelor’s degree is highly desirable.
- Proven ability to communicate both verbally and in written manners, with all level of employees and management.
- Must have proven ability to handle multiple tasks concurrently and be able to change priorities as required.
- Continuing education in accounting, financial and software programs is desirable.

**LICENSES AND CERTIFICATIONS**
- Valid Driver’s License

Pay: $45,000.00 - $50,000.00 per year

**Benefits**:

- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Professional development assistance
- Tuition reimbursement
- Vision insurance

Schedule:

- Monday to Friday

Ability to Relocate:

- Lancaster, PA 17601: Relocate before starting work (required)

Work Location: In person


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