Administrative Assistant

1 week ago

Saint Charles, United States SERVPRO of St. CharlesGenevaBatavia Full time

SERVPRO of St. Charles/Geneva/Batavia is hiring an **Administrative Assistant **for our office at 1900 E. Tyler Rd in St. Charles
- Our People First culture sets us apart. We value honesty, teamwork, open communication, personal growth, and trust._

**Benefits**

SERVPRO of St. Charles/Geneva/Batavia offers:

- Career advancement
- Professional development
- Medical, dental, accident, and life insurance
- Paid vacation time
- 401(k) with company match

As an **Administrative Assistant**, you must be excellent on the phone and emphatic to potential customers. You will be asked to help retain and grow customers by delivering _First Class Service in a First Class Way _when handling customer calls, job management and tracking, scheduling of jobs, customer satisfaction activities, basic bookkeeping, drafting correspondence, filing and creating reports.

**Key Responsibilities**
- Answer phones, provide superior customer service, and maintain log of all calls
- Exceed customer expectations with fast response, follow-up, empathy, and attention to detail
- Qualify customer losses for timely and efficient delivery of restoration services
- Coordinate scheduling of all incoming jobs with Production Manager
- Manage work-in-progress board to ensure staff is updated on daily schedules and job status
- Verify all customers, referral sources, and loss data are captured accurately in databases
- Convert estimators' scope sheets into electronic estimates
- Ensure job files are accurate and contain all required and pre-existing documentation
- Ensure daily progress of jobs and pertinent job data is captured and shared as it happens
- Ensure customers receive timely invoices for services performed and process payments
- Maintain file system, company calendar, travel schedules, and office supplies
- Support marketing efforts by coordinating website maintenance, PR activities, and mailings

**Availability/After hours/On call**

**Position Requirements**
- Excellent written and verbal communication skills
- Strong listening and organizational skills with the ability to multi-task
- Attention to detail and problem-solving skills
- Must be knowledgeable in Microsoft Office with intermediate to advanced proficiency in the use of computers and computer software

Each SERVPRO® Franchise is Independently Owned and Operated.

Please visit our websites for additional information:

- All employees of a SERVPRO Franchise are hired by, employed by, and under the sole supervision and control of an independently owned and operated Servpro Franchise. Servpro Franchise employees are not employed by, jointly employed by, agents of or under the supervision or control of Servpro Industries, LLC or Servpro Franchisor, LLC (the Franchisor), in any manner whatsoever. All Sample Forms provided by Servpro Industries to Servpro Franchises should be reviewed and approved by the Franchise’s attorney for compliance with Federal, State and Local laws. All Sample Forms are provided for informational purposes and Servpro Franchises may choose whether or not to use them._
- All employees of a SERVPRO® Franchise are hired by, employed by, and under the sole supervision and control of an independently owned and operated SERVPRO® Franchise. SERVPRO® Franchise employees are not employed by, jointly employed by, agents of, or under the supervision or control of Servpro Franchisor, LLC, in any manner whatsoever._

  • HR Assistant/administrative Assistant

    3 weeks ago

    Saint Charles, United States Covenant Living Communities and Services Full time

    _**We Are Inspired to Serve. Join us!**_ Part of a nationwide family of Continuing Care Retirement Communities is seeking an Administrative Assistant. This position is responsible for providing a wide variety of administrative duties to support the campus. - **In this role, the Administrative Assistant will**:_ - Support various departments as needed,...

  • Administrative Assistant

    1 week ago

    Saint Charles, United States Coveted Financial Services Full time

    Provide administrative support to the President and Operations Manager. - Complete a wide variety of administrative tasks for the management team. - Prioritize conflicting needs and proactively follow through on projects to completion. - Produce and distribute correspondence memos, letters, and forms. - Assist in the preparation of regularly scheduled...

  • Administrative Assistant

    4 weeks ago

    Saint Charles, United States Chicago Coding Systems Full time

    Provide administrative support to the President and Operations Manager. - Complete a wide variety of administrative tasks for the management team. - Prioritize conflicting needs and proactively follow through on projects to completion. - Produce and distribute correspondence memos, letters, and forms. - Assist in the preparation of regularly scheduled...

  • Administrative Assistant

    1 week ago

    Saint Charles, United States Alexander Insurance Full time

    Alexander Insurance agency, an Independent insurance brokerage house in Mid-Town St. Charles, Mo seeks a Administrative assistant/account manger for immediate full time position. The full time position includes an excellent full group health policy with UHC that includes vision/dental/life. Pay range depending on experience is $42K-$47K.

  • Administrative Assistant

    4 weeks ago

    Saint Charles, United States Craftsmen Industries Full time

    Job DescriptionJob DescriptionAbout Craftsmen IndustriesCraftsmen Industries custom manufactures unique specialty trailers and vehicles and large format printed elements for experiential marketing and industrial solutions for brands across the industry spectrum including Boeing, PepsiCo, and Anheuser-Busch. We pride ourselves on creating our products fully...

  • Administrative Assistant

    7 days ago

    Saint Charles, United States SERVPRO of St. CharlesGenevaBatavia Full time

    Job DescriptionJob DescriptionSERVPRO of St. Charles/Geneva/Batavia is hiring an Administrative Assistant for our office at 1900 E. Tyler Rd in St. Charles!Our People First culture sets us apart. We value honesty, teamwork, open communication, personal growth, and trust.BenefitsSERVPRO of St. Charles/Geneva/Batavia offers:Career advancementProfessional...

  • Administrative Assistant

    4 weeks ago

    Saint Charles, United States St. Charles History Museum Full time

    Job DescriptionJob DescriptionThis part-time position performs general office duties and tasks under the direct supervision of the Executive Director and performs customer service and sales duties in the museum gift shop. Work hours are flexible but must meet the museum’s needs. The job will be 20-30 hours per week including working weekends and some...

  • Administrative Assistant, RHY

    16 hours ago

    Saint Charles, United States Youth In Need Full time

    Job DescriptionJob DescriptionWould you like a career that changes lives while working with a team built on shared values? Look no further!At Youth In Need, we value community and relationships. We encourage courageous spaces, leaning into discomfort, and stretching your learning muscles. As an Administrative Assistant for our RHY Programs, you'll...

  • Administrative Assistant

    4 weeks ago

    Saint Charles, United States Youth In Need Full time

    Job DescriptionJob DescriptionWould you like a career that changes lives while working with a team built on shared values? Look no further!At Youth In Need, we value community and relationships. We encourage courageous spaces, leaning into discomfort, and stretching your learning muscles. As an Administrative Assistant, you'll support the Headquarters...

  • Administrative Assistant

    3 weeks ago

    Saint Charles, United States Youth In Need Full time

    Job DescriptionJob DescriptionWould you like a career that changes lives while working with a team built on shared values? Look no further!At Youth In Need, we value community and relationships. We encourage courageous spaces, leaning into discomfort, and stretching your learning muscles. As an Administrative Assistant, you'll support the Headquarters...

  • Office Administrator

    1 week ago

    Saint Charles, United States Airstream Pressure Washing Inc. Full time

    Airstream is an industry leader in cleaning for the Midwest area. We are a rapidly growing company looking for quality individuals to join our team. Airstream is a well-grounded company with more than 20 years of quality customer service. We are currently seeking an Office Manager for our office. This position is a full time position with benefits....

  • Claim Administrator

    4 weeks ago

    Saint Charles, United States ServiceMaster of St. Charles, Clayton, and Westport Full time

    Job DescriptionJob DescriptionJob descriptionServiceMaster Restore is looking for an outstanding full-time Claim Administrator to support the Mitigation Division!ABOUT SERVICEMASTER: ServiceMaster is an industry leading restoration services company that has served the St. Charles and St. Louis community for over 35 years, earning its stellar reputation....

  • Claim Administrator

    4 weeks ago

    Saint Charles, United States ServiceMaster of St. Charles, Clayton, and Westport Full time

    Job DescriptionJob DescriptionJob descriptionServiceMaster Restore is looking for an outstanding full-time Claim Administrator to support the Mitigation Division!ABOUT SERVICEMASTER: ServiceMaster is an industry leading restoration services company that has served the St. Charles and St. Louis community for over 35 years, earning its stellar reputation....

  • Claim Administrator

    3 weeks ago

    Saint Charles, United States ServiceMaster of St. Charles, Clayton, and Westport Full time

    Job DescriptionJob DescriptionJob descriptionServiceMaster Restore is looking for an outstanding full-time Claim Administrator to support the Mitigation Division!ABOUT SERVICEMASTER: ServiceMaster is an industry leading restoration services company that has served the St. Charles and St. Louis community for over 35 years, earning its stellar reputation....

  • Claim Administrator

    3 weeks ago

    Saint Charles, United States ServiceMaster of St. Charles, Clayton, and Westport Full time

    Job DescriptionJob DescriptionJob descriptionServiceMaster Restore is looking for an outstanding full-time Claim Administrator to support the Mitigation Division!ABOUT SERVICEMASTER: ServiceMaster is an industry leading restoration services company that has served the St. Charles and St. Louis community for over 35 years, earning its stellar reputation....

  • Administrative Assistant

    1 day ago

    Lake Charles, United States McNeese State University Full time

    **Supplemental Information**: **_THIS POSITION IS PROMOTIONAL AND IS ONLY OPEN TO CURRENT, PERMANENT EMPLOYEES OF McNEESE STATE UNIVERSITY._** The position of Administrative Assistant to the President exists to serve as confidential executive support to the president of the university. Perform duties independently and on an executive level in the operation...

  • Accounting / Administrative Clerk

    7 days ago

    Saint Charles, Missouri, United States Discount Tire Full time

    Accounts Receivable Accounts Payable Quality Control POS data and maintain digital file cabinet. Handle Fleet Payments and National Account/ Government claims and credits. Handle Labor Claim reimbursements through various vendor programs. Assist with Accounting, Clerk, Administrative, Processing, Automotive, Account

  • Payroll Administrator

    2 weeks ago

    Saint Charles, United States Healthcare Linen Services Group Full time

    Overview: Administer payroll for a large corporation with multiple federal identification numbers with multi-jurisdictional states and localities and benefits for multiple fully insured and union plan offerings. JOB SUMMARY: These responsibilities include executing and validating weekly and bi-weekly gross to net pay calculations, ensuring the timely and...

  • Administrative Assistant

    2 months ago

    St Charles, United States Alexander Insurance Full time

    Alexander Insurance agency, an Independent insurance brokerage house in Mid-Town St. Charles, Mo seeks a Administrative assistant/account manger for immediate full time position. The full time position includes an excellent full group health policy with UHC that includes vision/dental/life. Pay range depending on experience is $42K-$47K.

  • Administrative Assistant

    3 weeks ago

    St Charles, United States Alexander Insurance Full time

    Alexander Insurance agency, an Independent insurance brokerage house in Mid-Town St. Charles, Mo seeks a Administrative assistant/account manger for immediate full time position. The full time position includes an excellent full group health policy with UHC that includes vision/dental/life. Pay range depending on experience is $42K-$47K.