Bookkeeper/office Manager

3 weeks ago

Westbrook, United States Northeast Pressure Vessel Testing, LLCCannagas Supply LLC Full time

**Bookkeeper/office manager**

Seeking a person to assist with bookkeeping and accounting duties for our growing business, at our Westbrook, Maine location

General duties for this position would include
- performing various accounting/bookkeeping duties
- preparing invoices and supplemental reports
- monitoring and updating regulatory guideline materials and renewal dates
- maintaining test report files
- preparing deposits
- supporting dispatch/operations/shipping
- updating training schedules and files
- preparing account reconciliations
- processing bills
- ordering office/business materials and supplies
- providing general administrative support
- handling errands
- other projects as needed

**Tasks**
- Invoicing customers for products sold and services rendered
- Monitoring renewal dates and preparing filings to ensure compliance
- Preparing bills of lading and arranging shipping
- Handling communications with customers, vendors and other team members
- Ordering supplies and materials
- Processing bills and payments
- Preparing deposits and account reconciliations
- Providing assistance and general support, work on special projects, as needed
- Manage day-to-day, ensure accurate and timely reporting and completion of duties

**Skills**
- Proven experience in an office setting perfoming similar functions
- Knowledge of office responsibilities, systems and procedures
- Proficiency in MS Office (MS Excel and MS Outlook, in particular)
- Hands on experience with office machines (e.g. fax machines and printers)
- Excellent time management skills and ability to multi-task and prioritize work
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Strong organizational and planning skills in a fast-paced environment
- A creative mind with an ability to suggest improvements
- Bachelor’s degree preferred with business degree, associate degree, or proven work experience

Benefit Conditions:

- Waiting period may apply
- Only full-time employees eligible

Other
- Remote interview process

Work Remotely
- No
- office based position

**Benefits**:

- Health insurance
- Paid time off

Schedule:

- 8 hour shift
- Monday to Friday
- Overtime

**Education**:

- Associate (preferred)

**Experience**:

- Office: 1 year (preferred)
- QuickBooks: 1 year (preferred)
- Accounting: 1 year (preferred)

Work Location: In person

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