Academic Administrator Ii-hybrid

3 weeks ago

Worcester, United States University of Massachusetts Medical School Full time

Overview:
**GENERAL SUMMARY OF POSITION**:
Under the general direction of the Department Chair or designee, the Academic Administrator II is responsible for planning and managing the administrative and business affairs of a department whose functions include: education, research, clinical care, and service.

**Responsibilities**:
**MAJOR RESPONSIBILITIES**:

- Collaborate with the representatives of the School to define and prioritize departmental strategy and direction. Identify trends, appraise cause and effect, and evaluate and highlight opportunities to improve department performance
- Foster on-going improvements in operating efficiency/process
- Direct analytical studies of existing or proposed services and activities to provide the economic basis for management decisions to improve operational/financial performance and to realize productivity improvements
- Assist the chair in determining space needs for faculty and revenue operations in the Department
- Oversee facility needs for the department including renovations and day to day operations as it relates to the research and teaching mission of the department
- Advise the Chair on Human Resource issues such as the development and execution of organizational/staffing plans for faculty and non-faculty
- Responsible for the recruitment, compensation plans, and merit of faculty
- Advise the Chair, faculty and department personnel on employee relations issues
- Supervise all personal action activity related to hiring, termination, increases contracting and funding
- Serve as advisor to faculty for the pre and post award activity relating to grant management
- Assist with the negotiation of research and trust fund contracts with outside organizations
- Develop and manage the department's annual budget reporting significant variances and trends, recommending corrective action, and providing forecasts
- Review department needs and recommend priorities based on availability of funds
- Devise funding strategies where the sources represent multiple venues, internally and externally
- Manage all department funding sources by monitoring revenue and expenditure activity
- Adhere to University, State, and funding agency regulations
- Responsible for the division's indirect cost, time, and effort reporting
- Advise faculty in charge of revenue generation research trust funds assuring viable operations, revenue billing, and compliance to University and Federal guidelines
- Represent the department at administrative meetings within and outside of the MedicalSchool
- Serve on Institutional committees established to improve school operations and system implementations
- Perform other duties as required

Qualifications:
**REQUIRED QUALIFICATIONS**:
- Bachelor’s of Science degree in Administration or related field or equivalent experience- 5 years of related experience- Prior supervisory experience required

**PREFERRED QUALIFICATIONS**:
- Demonstrated success in an operational/administrative role within an academic healthcare setting

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