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Staff Assistant/business Services

3 months ago

Oakland, United States Peralta Community College District Full time

Job Title Staff Assistant/Business Services - Laney Time Base 40 Hours/Week 12 Months/Year Compensation Salary Range: $4,635.29 - $5,851.42/mo. Hiring Range: $4,635.29 - $5,073.20 /mo - The maximum initial placement is Step 3 depending on experience Position Type Classified Department Business Office (531) City Oakland State CA Job Description Summary

This is normally a full-time position with a work schedule of five days and 40 hours/week. Duties are performed 12 months a year. May be required to work some evenings and Saturdays during peak periods, such as registration, audits, fiscal year end, graduation,

Duties & Responsibilities

**Under general supervision, performs a variety of complex tasks in the preparation and maintenance of business and administrative support services operations. Maintains a variety of administrative and fiscal records, collects data and information pertaining to administrative and business services.**

Coordinates facilities rental requests with Community groups, Peralta staff and maintains use

schedules and related records.

College contact for District and College staff on facilities and maintenance requests (coordinates,

processes, monitors, assures appropriate response, maintains related records).

Coordinates processing of College work orders for custodian services requests (coordinates,

processes, monitors, assures appropriate response, maintains related records).

Review, process and maintain record on requisitions for supplies, equipment and services; track

invoices and verify payments are made.

Reviews budget transfers and personnel actions for accuracy and completeness.

Serves as liaison for custodian operations during the day with College and District personnel.

Coordinates both internal and external requests for campus athletic facilities.

College resource person for contractors, District and College personnel involving physical plant

remodeling and construction projects.

Types a variety of correspondence, memoranda, reports and other materials using a personal

computer utilizing word processing and spreadsheet software programs (e.g., MS Word and

Excel).

Creates spreadsheets for information on instructional costs, working as a liaison between the

Business Services Department and the Office of Instruction.

Computes and compiles statistics as needed; prepares written reports concerning findings;
reviews and checks forms for accuracy.

Responsible for updating and maintaining information for the Department’s Handbook, Board

Policy Manual, Policies and Procedures Manual.

Analyzes situations and makes decisions in procedural matters without direct supervision.

Represents the Department at College, District, and community meetings.

Performs a wide variety of clerical duties

Acts as technical resource person in an assigned area of responsibility

Maintains a variety of administrative and fiscal records

Maintains accurate and complete records

Collects data and information pertaining to an assigned area

Develops recommendations on matters related to assigned area of responsibility

Responsible for review and completion of employment and employee status change

recommendations to the Board

Acts as college resource person in class scheduling, instructor assignments, course offerings, and

related areas

May supervise and/or train clerical support staff and student assistants

Performs other related duties as assigned

Minimum Qualifications

1. Three years of clerical and technical experience in the appropriate field or any combination of training and experience that could likely provide the desired knowledge and abilities.

2. Understanding of, sensitivity to and respect for the diverse academic, socioeconomic, cultural, disability and ethnic backgrounds of Peralta Colleges’ students, faculty, staff and community.

Desirable Qualifications

**Knowledge of**:

- concepts, techniques, procedures, and other guidelines applicable to the designated area of specialization
- administrative and office procedures and practices
- basic research and analytical methods
- proper English usage, grammar, and punctuation
- modern office equipment, including familiarity with data entry and retrieval, using

computer terminals

**Ability to**:

- perform a variety of difficult technical and clerical work related to the designated area of
- specialization
- establish and maintain cooperative relationships with those contacted in the course of
- work
- analyze situations and make decisions in procedural matters without immediate
- supervision
- speak and write effectively
- type with speed and accuracy (45 wpm)
- learn rapidly a variety of rules and procedures relating to the assigned area of
- responsibility
- train and supervise clerical and student personnel
- prepare and maintain accurate and complete records and reports

Environmental Demands
- Occasional work performed alone
- Constant work around and with people

Other Requirements

Occasional standing, walk