Chief of Staff

2 weeks ago

Washington, United States Blue Star Families, Inc Full time

**Job Title**:Chief of Staff

**Department**: Executive

**Location**:Remote/Virtual (within the continental US) - National Capital Region preferred

**Reports to**: CEO

**Classification**:Exempt

**Position type**:Full-Time Employee

**Pay Band**: $100,000 - $150,000

**Blue Star Families**

We're a growing non-profit (Military Service Organization (MSO)) with a history of delivering innovative solutions. We're the team that senior DoD leaders seek out when they want ground truth on issues facing our military families. Our team members are motivated individuals who help each other do remarkable things for military families to bridge the civilian-military divide every day. We deliver first-class solutions that transform the military experience for military family members. We operate in an agile arena where great minds come together to make life better for military members and their families. We focus on data-driven insights while understanding the value of spirited storytelling. We do all this in a highly flexible, virtual environment with unlimited PTO, time off for military moves, paid holidays, 403b match, and benefits Our diverse and inclusive environment fosters a sense of belonging among our team resulting in innovative and creative decision-making.

Are you ready to make a difference for the families of those who serve our great nation? We are the ideal match for the innovator, the out-of-the-box, strategic thinker who understands the value of social impact. You are self-motivated, curious, and have a passion for doing good. Challenging objectives, pivoting priorities, and the ability to react to an ever-changing environment that allows your true strengths to shine.

**General Description**

The Chief of Staff (COS) is key to ensuring that the CEO can strategically and effectively lead BSF through a critical high-growth period. The COS will be a “force multiplier" for the CEO, helping her to perform more effectively and efficiently, and ensuring the departments interact effectively with the CEO’s office. The work will include considering highly strategic opportunities as a thought partner to the CEO and involves tactical responsibilities such as drafting letters and ensuring the right people are in meetings.

**Key Job Functions**
- Serve as a trusted advisor and brainstorming partner to the CEO- Coordinate CEO meeting preparation (meeting timing, read-aheads,), execution (agenda-setting, correct attendees), and follow-up (disseminate action items and notes, ensure timely follow-up with external stakeholders)-
- Manage CEO trips to ensure the highest, best use of time (coordinate outreach for meetings, oversee trip book production, etc)-
- With input from other appropriate departments Draft or edit reports, speeches, presentations, and other communications on behalf of the CEO in her voice and style of writing, and in alignment with the Blue Star Families mission.-
- Attend and/or fill in for the CEO in meetings-
- “Connect the dots,” as needed, to support cross-functional teams working on specific projects-
- Proactively address pressing business issues that need immediate attention by CEO (i.e., ability to “look around corners”)-
- Serve as a liaison between the departments and the CEO by-
- Providing daily updates to:Expedite items for CEO approval
-Obtain answers to questions from the CEO
-Ensure the CEO completes high-priority to-do list items
-Offer visibility to the CEO and other C-Suite members on developments on key projects
Working with all departments to ensure communications from the CEO are drafted and sent as needed to support organizational objectives (e.g., special event invitations, donor communications, etc.) in collaboration with the scheduling assistant.
- Advising on high-profile event invitation lists
- Support the CEO in the preparation of Presentations, in collaboration with appropriate departments.-
- Perform other duties as assigned-
- Monitor progress on CEO requests, including project updates, meeting scheduling**Required Experience, Skills, Background**
- Bachelor’s degree- Experience in the MSO / VSO space-
- Excellent writing skills-
- Experience with writing content for editorials, white papers, grant proposals, blogs or newsletters-
- High EQ (emotional intelligence) ability to engage diplomatically and with poise in a high-tempo setting-
- Ability to think quickly, and adapt to fast-changing situations-
- Excellent organizational skills and high “executive function” skills-
- Excellent verbal and presentation communication skills-
- Ability to work flexibly in line with the organization’s objectives and willingness to undertake other duties as reasonably requested.-
- Ability to travel overnight on an as-needed basis-
- Ability to work nights, weekends, and holidays as necessary to carry out key job functions**Desired Experience, Skills & Background**
- Experience working with both remote and in-person teams- Public speaking-
- Public policy

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