Booking Manager Enmarket

2 weeks ago

Savannah, United States Oak View Group Full time

Oak View Group:
Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet.

Overview:
The Booking Manager reports to the General Manager and oversees all aspects of booking and scheduling ticketed and non-ticketed events at the venues, as well as oversees the creation and implementation of our full-service private special events department. Responsible for delivering a superior level of content procurement, private and special events, customer service and effective relationships with clients, promoters, tenants, staff and guests.

This role will pay a salary of $60,000 to $80,000.

For FT roles: Benefits: Health, Dental and Vision insurance, 401(k) savings plan, 401(k) matching, and paid time off (vacation days, sick days, and 11 holidays).

Job expires 8/15/2024

About the Venue:
Located just under one mile from Historic Downtown Savannah, Enmarket Arena has brought a new level of entertainment to the region while breathing new life into the west side of Savannah. The arena has created a vibrant center of activity in Savannah’s core, seats up to 9,500 people for live events such as concerts, family shows and Savannah Ghost Pirates ECHL hockey games. Johnny Mercer Theatre is a 2,600 seat, historic theatre with one of the largest prosceniums in the Southeast. The theatre is located in Historic Downtown Savannah as part of the Savannah Civic Center.

**Responsibilities**:

- Responsible for soliciting, contracting, and managing from start to finish, ticketed, non-ticketed and special events at Enmarket Arena and Johnny Mercer Theatre.
- Working in tandem with the General Manager and Assistant General Manager, establish all booking guidelines, policies and procedures for the arena and theatre.
- Responsible for all services and activities of the booking & special events department including sales tools and materials, proposals and estimates, sales calls and contracts.
- Oversee and manage the venue booking calendar.
- Establish arena and theatre rental rate card as well as catering minimums for all private event spaces at the venue.
- Participate in the development and administration of the annual budget and event forecasting.
- Prepare written proposals and estimates; reevaluate potential business value of various events and clients; initiate contractual arrangements, finalize all booking arrangements, prepare contracts, negotiate rental and other rates as required.
- Initiate, develop and maintain new relationships with promoters, agents and other event producers/organizers while exploring new and creative event opportunities for the venue.
- Establish and enhance an expansive network of event producers, promoters, artist agents / managers and other clients to bring more concerts, sports and other events (both public and private) to the venue.
- Initiate and develop vendor relationships such as staging, sound and lights, décor, etc. to support arena and theatre events.
- Conduct facility tours for potential clients; answer questions and provide information regarding venue capabilities.
- Develop and deliver presentations to clients, associations, corporations and others interested in renting the facilities.
- Develop bid proposals for potential clients and follow through on pending bookings.
- Negotiate various deal structures including straight rentals, co-promotions, and direct buying.
- Pursue new rental and co-promotional opportunities with potential corporate and community clients.
- Source and buy talent as needed.
- Identify low-usage periods and formulate strategies to increase facility usage and revenue production during these periods.
- Development of new in-house events at the venue focused on driving additional revenue, sponsorship opportunities and economic impact.
- Collaborate with General Manager, Assistant General Manager, Director of Marketing & PR to secure new events for the venues
- Develop and execute market segment sales strategies for Corporate, SMERF and Social markets.
- Coordinate event communication with a Client-First focus and be the primary point of contact for event inquiries and customer service issues from initial client contact, through contracting phase and settlement of the event.
- Assist the Director of Finance with settlements of events.
- Prepare statistics, reports, budgets as needed for senior management and client.
- Act as liaison between venues and all outside parties and provide high level of service to key stakeholders such as City of Savannah, Savannah Ghost Pirates, agents, tours and promoters.
- Remain current on national events and culinary trends in the industry and local market changes that affect the venue.

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