Administrative Assistant
4 weeks ago
**Responsibilities**:
- Maintain operation, purchasing, and maintenance records for copy, fax, and printer machines. Maintain office supplies, inventory through agency purchase order system
- Stamp and distribute mail, maintain operations of telephone systems and mailing procedures for USPS, UPS, Fedex.
- Greet clients and visitors, schedule appointments, answer client questions.
- Retrieve files; Enter client data into agency database.
- Maintain professional appearance of office including bulletin boards, brochures, trash, clothing cabinet etc.
- Manage and organize donations
- High attention to detail maintaining accurate records,
- Attend weekly staff meetings, take notes and type meeting minutes,
- Mail client letters, forms and reports, filing, type correspondence, projects, proposals as needed;
- Perform other duties as requested
**Qualifications**:
- High School Diploma or GED required.
- Proficiency in Microsoft Excel, Word, Access, PowerPoint, and internet navigation and research.
- Excellent typing, telephone, organizational, oral and written communication skills.
- Ability to work independently and manage multiple projects simultaneously.
- Bilingual in English and Spanish is a plus.
- Knowledge of general office operations.
- Strong sense of boundaries, good judgment, tact, and courtesy.
- High attention to detail and dependability.
- Flexibility and adaptability to change.
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