Real Estate Executive Assistant

4 weeks ago

Wheaton, United States Brandon Blankenship Real Estate Full time

**Job Summary**:
As the Executive Assistant to Brandon Blankenship you will assist in day-to-day operations to help run and scale the business to help exceed our goals. If you have a servant heart, have high attention to detail, are organized, and a big thinker - this will be the role for you. We have the pleasure of being able to serve families and individuals when it comes to one of, if not, biggest financial decisions in their lives - and we do not take that lightly. Our whole focus is to create an extraordinary experience for before, during, and after the whole Real Estate Experience. Your role as the Executive Assistant could potentially become limitless, and I look forward to going on this path together.

**Job Responsibilities Entail**

**Transaction Management (Sellers/Buyers)**
- Implement checklists and track progress for all responsibilities related to getting sellers and buyers from agency agreement to closing. Higher level duties include:

- Upload all required information into Keller Williams Command system, so the transaction meets compliance standards
- Send required agency paperwork to clients via DocuSign
- Utilize and create templates for client communication to make sure key deliverables are met with all parties
- Coordinate listing prep logistics including sign install, lockbox, shoe covers, etc.
- Schedule and correspond with vendors for both listing preparation and for buyers under contract (i.e.photography, home measurement, inspections, closing attorney, etc.)
- Enter and manage listing information in MLS and ShowingTime Communicate with co-broke agent/transaction manager to set expectations/share information
- Order closing gifts
- Develop marketing posts for social media
- Coordinate client review requests

**General Administration/Tasks**
- Help scheduling appointments from showings, meetings, consultations, etc.
- Database Management via CRM software. Inputting contacts in the database, collecting information, organizing follow up plans.
- Helping Brandon with Client Care. Coordinating Client events, and outreach.
- Work calendar, and help Brandon stay within time constraints.
- Help research and develop new systems to help the business and workflow.
- General Marketing syndication to help Brandon deploy content.
- Take on day-to-day tasks from Brandon, help workflow, and increase productivity to help grow the business.
- Create Systems in regards to lead flow, lead acquisition, lead follow up, etc.
- Help Brandon grow Living Chicago Suburbs on Instagram and Facebook.
- Potential video scripting & research for Brandon.
- Help create newsletter for Clients.

**Compensation/Hours**:

- **In Office - Downtown Wheaton**:

- **32-40 Hours Per Week**:

- **$20-$26 per hour**:

- **Bonus Structures**

**Qualifications & Experience**
- 2 years of experience of Office Management/Administrative Work
- Experience working with Google Drive, Google Forms, Google Mail, Google Slides is required.
- Real Estate experience not required, but preferred.
- Experience with database management is preferred, not required.
- Creative thinking, curious learner, and goal oriented.
- High level of attention to detail and timeline driven.
- Loves to serve others and the community at the highest level. In other words, you care for others.
- Self-starter and think on your feet.
- General knowledge of Canva and various social media platforms is preferred, not required.
- Maintaining a high level of professionalism in all aspects of your work.
- Bachelors not required, but preferred

Pay: $20.00 - $26.00 per hour

**Experience**:

- Microsoft Excel: 1 year (preferred)
- Microsoft Powerpoint: 1 year (preferred)

Ability to Commute:

- Wheaton, IL 60187 (required)

Work Location: In person

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