Secondary Receptionist/substitute Coordinator

**The Lockhart ISD Mission**

The mission of the Lockhart Independent School District is to graduate all of its students as citizens who are educated, productive, and self-fulfilling lifelong learners. The school district’s community, parents, trustees, staff and students will provide a safe, caring, and challenging learning environment in which all students develop to their fullest potential.

**Lockhart’s Leaders**

Across Lockhart ISD, each of our leaders are guided by three core themes embodied in our leadership definition and their corresponding behaviors:

- Having a **Lock“heart” for People** which is focused on developing one's relational capacity;
- ** Unlocking Potential** which is centered on the development and empowerment of both the self and others; and,
- Being **Locked on Excellence** which means that every person will have a relentless pursuit for results

**Primary Purpose**:
Facilitate the efficient operation of the assigned office. Handle confidential information and frequent contact with all levels of district employees, outside agencies, parents and the general public. Operate multi-line telephone to relay incoming, outgoing, and interoffice calls.

**Qualifications**:
**Education/Certification**:
High school diploma or GED

Intermediate clerical training courses or demonstrable secretarial skills

Good computer skills a must

**Special Knowledge/Skills**:
Proficient skills in typing, word processing, and file maintenance

Phone etiquette with professional level telephone and verbal communication skills a must

Excellent organizational, communication, and interpersonal skills

Ability to operate a computer at a proficient level

Ability to work as part of a team

Requires professional and courteous demeanor with public and co-workers

**Experience**:
Two years or more of clerical experience

**Major Responsibilities and Duties**:

- Operate the substitute system, including data entry and generation of reports (e.g. substitute lists, absences reports, and utilization reports)
- Support all users of the substitute system to ensure correct usage.
- Create information materials for substitute teachers pertaining to the campus.
- Schedule substitutes as needed to ensure coverage of absent staff. Coordinator campus staff to help with coverage if needed.
- Take and relay messages for staff.
- Assist with Chromebook distribution and ID’s for students
- Organize and manage routine work activities of the assigned office or for assigned position.
- Maintain confidentiality of information.
- Keep informed of and comply with all state and district policies and regulations concerning primary job functions.

**Job Performance**:

- Follow instructions and procedures appropriately.
- Demonstrate thoroughness and attention to detail in carrying out job assignments.
- Show initiative and good judgment in problem solving and decision-making.
- Use time efficiently and appropriately with co-workers and supervisors.
- Communicate effectively and appropriately with co-workers and supervisors.
- Maintain a neat and orderly work area.
- Complete work on schedule.
- Demonstrate proper use and care of supplies and equipment.

**Administrative**:

- Demonstrate punctuality and good attendance in adhering to work schedule.
- Comply with administrative directives and requests.
- Comply with board policies and administrative regulations.

**Personal Attributes**:

- Maintain positive and productive working relationships with others.
- Maintain proper standards of conduct and appearance.
- Exhibit positive attitudes and enthusiasm in performance of duties.
- Show interest in self-improvement and developing knowledge of skills.
- Demonstrate emotional maturity, tact, and discretion in dealing with others.
- Respond constructively to supervision and guidelines.
- Work to complete any other special assignments, projects or duties assigned by Supervisors.

**Supervisory Responsibilities**: