Executive Admin Asst

**Introduction**:
Do you have the career opportunities as an Executive Admin Asst you want with your current employer? We have an exciting opportunity for you to join Spotsylvania Regional Medical Center which is part of the nation's leading provider of healthcare services, HCA Healthcare.

**Benefits**:
Spotsylvania Regional Medical Center, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:

- Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.
- Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.
- Free counseling services and resources for emotional, physical and financial wellbeing
- 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)
- Employee Stock Purchase Plan with 10% off HCA Healthcare stock
- Family support through fertility and family building benefits with Progyny and adoption assistance.
- Referral services for child, elder and pet care, home and auto repair, event planning and more
- Consumer discounts through Abenity and Consumer Discounts
- Retirement readiness, rollover assistance services and preferred banking partnerships
- Education assistance (tuition, student loan, certification support, dependent scholarships)
- Colleague recognition program
- Time Away From Work Program (paid time off, paid family leave, long
- and short-term disability coverage and leaves of absence)
- Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.

Learn more about Employee Benefits

**_ Note: Eligibility for benefits may vary by location._**

Our teams are a committed, caring group of colleagues. Do you want to work as an Executive Admin Asst where your passion for creating positive patient interactions are valued? If you are dedicated to caring for the well-being of others, this could be your next opportunity. We want your knowledge and expertise

**Job Summary and Qualifications**:
1. Serves as an administrative assistant to officer team and other administrators/directors as assigned.

2. Provides support to boards and committees as needed.

3. Completes daily timekeeping and invoice approval.

4. Utilizes computer to complete correspondence and documents for all responsible areas, takes minutes as needed at assigned meetings (i.e. Board, Ethics and Compliance, Directors meeting etc). Organizes work to complete duties effectively and efficiently.

5. Organizes and set up for meetings (including WebEx support, etc) and other functions. Assists other HCA committees and groups for on-site meeting functions as necessary, including event coordination.

6. Maintains departmental records, files and charts to meet regulatory standards and hospital policy.

7. Coordinates, collects, and audits data as well as prepares daily/monthly reports as requested.

8. Assists fellow Executive Assistant, patients, visitors, other departments, co-workers and physicians as necessary; exhibits excellent customer relations; shows courtesy, compassion and respect.

9. Communicates effectively with hospital staff members, other hospital Administrative staffs, Directors and Physicians.

10. Maintains calendars, growth link tracking, sets appointments and coordinates travel arrangements for Senior Executives and other Administrators as needed. Completes expense reports for Senior Executives.

11. Able to handle additional work load in absence of other administrative secretarial staff.

12. Work with officers on coordinating and tracking contracts as needed to include associated contract payments.

13. Should be proficient in Microsoft PowerPoint and assist with presentations as needed as well.

14. Assist with mail, ordering office supplies, catering orders, ordering bus or train tickets as needed.

15. Maintain Phone lists, Org Charts, Call Schedules, etc. as needed.

16. Assist with newsletter as needed.

18. Able to assist with other functions and tasks as needed and provide back up for volunteer and shadowing opportunities.

**What qualifications you will need**:
**EXPERIENCE**

Required - Previous experience as secretary with computer and word processing skills.

Preferred - Medical secretary with computer skills.

**EDUCATION**

Required - High school graduate or GED equivalent.

Preferred - Graduate secretarial school with medical terminology and computer course.

**Spotsylvania Regional Medical Center** has provided quality healthcare services since 2010. We give patient's acc