Events Specialist

3 weeks ago

San Diego, United States UC San Diego Full time

Payroll Title:

- EVENTS SPEC 2
- Department:

- TEMPORARY EMPLOYMENT SERVICES
- Hiring Pay Scale
- $27 - $29 / hour
- Worksite:

- Downtown
- Appointment Type:

- Temp
- Appointment Percent:

- 100%
- Union:

- Uncovered
- Total Openings:

- 1
- Work Schedule:

- Days, 8 hrs/day, Mon - Fri**#TP130427 Events Specialist***:Filing Deadline: Fri 7/5/2024**

**UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.**

Position available through UCSD Temporary Employment Services (TES). Employment through TES is an excellent way to gain valuable UCSD experience and get your foot in the door for career positions. TES employment includes medical coverage, paid vacation & sick time, paid holidays, as well as training and development opportunities

**DESCRIPTION**:

- Provide administrative support to the Events Manager in the planning and execution of university events.
- Assist with event logistics, including venue setup, signage, registration, and attendee coordination.
- Coordinate communication with event vendors, ensuring timely delivery of services and materials.
- Manage RSVP lists, track attendance, and assist with guest inquiries and accommodations.
- Assist with event promotion efforts, including drafting social media posts, designing promotional materials, and distributing event invitations.
- Support on-site event operations, including assisting guests, troubleshooting issues, and managing event flow.
- Assist with post-event tasks, such as collecting feedback surveys, compiling event analytics, and updating event records.
- Perform other duties as assigned by the Events Manager to ensure the success of university events.
- Location: fully on-site; UC San Diego Park & Market, 1100 Market Street, San Diego, CA 92101
- Anticipated duration: 6 months
- Compensation: $27 -$29 / hour, including paid holidays and vacation/sick leave. Full-medical insurance also available.
- Work schedule: Mon - Fri, 9:00 AM - 5:30 PM. Occasional evenings and weekends required for events.

**QUALIFICATIONS**:

- Bachelor's degree in hospitality, event management, communications, or a related field preferred.
- Previous experience in event planning or administrative support role is a plus.
- Strong organizational skills and attention to detail.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office suite and event management software.
- Ability to work collaboratively in a team environment and adapt to changing priorities.
- Flexible schedule to accommodate evening and weekend events.
- Enthusiasm for the mission and goals of the university.

**SPECIAL CONDITIONS**:
Background check required.

This position has been identified as a Mandated Reporter pursuant to the California Child Abuse and Neglect Reporting Act (CANRA) and requires immediate reporting of physical abuse, sexual abuse, emotional abuse, or neglect of anyone under the age of 18. It is the responsibility of the Mandated Reporter to ensure that they obtain proper training in order to fulfill their reporting responsibilities as required by the California Child Abuse and Neglect Reporting Act and University policy, and to complete and submit the required reports to the UC San Diego Police Department without delay.
- Pay Transparency Act_

Annual Full Pay Range: $56,700 - $97,500 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $27.16 - $46.70

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

**If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.**

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

UC San Diego is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran statu

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