(23-24) Cl6291 Facilities Specialist @ Facilities

3 weeks ago

Hemet, United States Hemet Unified School District Full time

**POSITION INFORMATION**:
**Position Title**:_ _**_Facilities Specialist_

**Location**: _Facilities Department_

**_ Work Hours/Days:_** _8 hours per day | Monday - Friday_

**_ Work Year:_** _12 Months_

**_ Salary:_** _$5,115 - $6,219 per month (Range 37)_

**APPLICATION REQUIREMENTS**
- Detailed, updated resume (relevant to this position) and work experience information is REQUIRED, as it will be factored in for the recruitment process and salary placement.
- Typing Proficiency Certificate

**Minimum 45 NET words per minute

**Obtained within the last three years of posting deadline

**Gross and net words per minute must be listed on certificate

**Online certificates will be accepted

**First and Last Name must be listed on certificate
- Two Letters of Recommendation (dated within the last year)

**TYPING PROFICIENCY CERTIFICATE**:
If you currently hold a position with Hemet Unified that requires a typing speed of at least 45 net wpm you do not have to provide proof of typing proficiency certificate.

**PLEASE NOTE**:
**APPLICATION REQUIREMENTS**:
**JOB REQUIREMENTS**:
**WHAT HAPPENS AFTER I APPLY?**

**FACILITIES SPECIALIST**

**JOB SUMMARY**

Under general supervision of department management designee, to contribute to the efficient operation of
the Facilities Planning Department through a wide variety clerical, secretarial and technical duties;
Assignments in this class are characterized by the performance of a wide variety of clerical and
secretarial work.

**ESSENTIAL JOB DUTIES AND RESPONSIBILITIES**

1. Manage and distribute construction contracts and consultant agreements;
2. Assist with and coordinate public bids;
3. Documents and tracks construction warranty issues;
4. Monitor and check contractor certified payroll reporting and respond to labor compliance inquiries;
5. Have familiarity with basic construction terms and construction documents;
6. Assists with state and/or construction related reporting;
7. Assists with gathering, assembling, tabulating, proofing, extending, verifying, balancing,
summarizing and posting fiscal and related data;
8. Collects and reconciles developer fees / community facility districts;
9. Assists with and receives, audits and processes invoices and assembles and matches purchase
order, receiving and others supporting documents for major district accounts, including, general,
special or similar project fund budgets;
10. Makes mathematical calculations;
11. Establish and maintain complex, interrelated filing systems and records;
12. Review and check documents, records, and related forms for accuracy, completeness, and
conformance to applicable rules and procedures;
13. Give out information in person or by telephone where judgment, knowledge and interpretation of
policies and procedures are necessary;
14. Collect and compile statistical or financial data and other information for inclusion into special
reports, proposals and presentations;
15. Make travel and conference arrangements;
16. Evaluate communication priorities, keep administrator informed, and relay information accurately
and in a timely manner;
17. Create and process a variety of documents including correspondence, narrative and statistical
reports, agendas, minutes, forms, lists and records;
18. Gather data and information and assume responsibility for replying to various requests and
inquiries for information, research assigned topics and prepare required reports;
19. Serve as administrative support to various committees;
20. Act as a liaison, receive and handle telephone and personal contacts from schools, staff, other
agencies and general public;
21. May prepare daily and monthly records;
22. Operate a variety of office equipment including a computer, printer, scanner, calculator, copy/fax
machine;
23. Maintain site personnel files;
24. Perform other related work as may be required.

**EMPLOYMENT STANDARDS**

**KNOWLEDGE AND ABILITIES**

**Knowledge of**:
1. The functions, organization, rules, procedures and programs of the facilities department;
2. Modern office procedures and practices including complex filing systems, receptionist telephone
techniques, web-based and software programs;
3. Office machines and equipment including the use of a computer;
4. General public relations;
5. Basic mathematical, leger, statistical procedures;
6. Correct English usage, spelling, grammar, vocabulary, and punctuation.

**Ability to**:
1. Perform secretarial and clerical work involving the use of independent judgment;
2. Maintain strict confidence concerning job related information, including preparation of confidential
reports;
4. Compose correspondence using own initiative;
5. Carry out assignments with mínimal supervision;
6. Work autonomously and make independent decisions;
7. Learn and utilize new and current technologies;
8. Organize, manage, and perform multiple simple and complex tasks, set priorities and meet
deadlines;
9. Analyze situations accurately and adopt an effective course of action;
10. Meet

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