Program Support Asst

2 weeks ago

Montrose, United States US Veterans Health Administration Full time

**Duties**:
**THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION**
- Prepares, edits and compiles a variety of technical, management and administrative reports, briefings and reviews which contain narrative and statistical information, data and analysis on workload, mission, functions and accomplishments of the service.
- Provides administrative and personnel work for the Chief of Finance.
- Supports leadership with administrative tasks such as preparing schedules, timekeeping, maintaining leave calendar, placing work orders for equipment repairs, assisting with inventory, etc.;
- Ensures administrative issues are resolved in a competent and timely manger
- Performs daily surveillance of various data and notifying appropriate clinical and administrative leads so that outliers are completed and resolved
- Arranges for space and support arrangements for Finance program activities, trainings and meetings
- Performs timekeeping functions
- Provides technical expertise on matters related to timekeeping, leave administration and travel
- Sets training priorities, researches and recommends new or alternative training sources
- Assesses training program quality and effectiveness for continuous improvement
- Provides reports and information regarding clinic profile systems, information on inactivation, setups, modification, delinquencies, setting or parameters, letters, etc.
- Assembles information for reports, maintaining records, and responding to communications and inquiries
- Inputs data into various electronic databases
- Extracts data to prepare reports, sort and summarize data elements
- Performs other related duties as assigned.

**Work Schedule**: Monday-Friday, 8:00am-4:30pm

**Recruitment & Relocation Incentives**: Not authorized

**Financial Disclosure Report**: Not Required

**Requirements**:
**Conditions of Employment**:

- Selective Service Registration is required for males born after 12/31/1959
- You may be required to serve a probationary period
- Subject to background/security investigation
- Selected applicants will be required to complete an online onboarding process
- Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)
- Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See "Additional Information" below for details.

**Qualifications**:
**TYPING PROFICIENCY**: This position requires the skills of a qualified typist. In addition to meeting the experience and/or education requirements, you must be able to type at least 40 words per minute.
- To qualify for this position (GS-7) all applicants must have at least one (1) year of specialized experience equivalent to the next lower grade level (GS-6) in Federal Service, that has equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of the Program Support Assistant position, and that is typically in or related to the work of this position. **Specialized experience includes**: providing administrative and technical support for the management of various programs; maintaining databases and utilizing various software programs; scheduling appointments and typing a variety of correspondence. This experience must be detailed in your resume to receive credit. The potential eligibles are rated against the remainder of the job elements. While a specific length of training and experience is not required, **your responses to the questionnaire must be supported by detailed descriptions of your experience on your resume.**

You will be rated on the following Job Elements as part of the assessment questionnaire for this position:
- Clerical
- Customer Service
- Operating Systems
- Standards

IMPORTANT: A full year of work is considered to be 35-40 hours of work per week. All experience listed on your resume must include the month and year start/end dates. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.
- Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
- **Physical Requirements**:Work is mostly sedentary; however, requires frequent trips to o

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