Program Support Assistant

Found in: beBee jobs US - 1 week ago


Montrose, Colorado, United States Department Of Veterans Affairs Full time
Summary

This position is located within the VA Hudson Valley Health Care System at the VA Medical Center in Montrose, New York providing day-to-day operations of the office and administrative and clerical support to Finance office.



Duties

***THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION***

  • Prepares correspondence and other documents both of confidential and non-confidential nature
  • Provides administrative and personnel work for the Chief, HAS and Service Line which includes confidential matters
  • Supports HAS leadership with administrative tasks such as preparing schedules, timekeeping, maintaining leave calendar, placing work orders for equipment repairs, assisting with inventory, etc.;
  • Ensures administrative issues are resolved in a competent and timely manger
  • Performs daily surveillance of various data and notifying appropriate clinical and administrative leads so that outliers are completed and resolved
  • Arranges for space and support arrangements for HAS program activities, trainings and meetings
  • Performs timekeeping functions
  • Provides technical expertise on matters related to timekeeping, leave administration and travel
  • Provide public contact support services such as answering telephones calls, referring visitors, providing information about HAS services, etc.
  • Sets training priorities, researches and recommends new or alternative training sources
  • Assesses training program quality and effectiveness for continuous improvement
  • Provides reports and information regarding clinic profile systems, information on inactivation, setups, modification, delinquencies, setting or parameters, letters, etc.
  • Assembles information for reports, maintaining records, and responding to communications and inquiries
  • Inputs data into various electronic databases
  • Extracts data to prepare reports, sort and summarize data elements
  • Performs other related duties as assigned.
Work Schedule: Monday-Friday, 8:00am-4:30pm

Recruitment & Relocation Incentives: Not authorized

Financial Disclosure Report: Not Required

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