Administrative Assistant Ii
2 weeks ago
**Organization**:
EMC - Eden Medical Center
**Position Overview**:
Provides a variety of professional clerical and administrative imaging support to a director level leader. Applies established guidelines and precedents to complete a variety of routine projects, prioritize information and requests. Coordinates with internal and external constituents to manage responsibilities and projects of department-wide scope. May be exposed to confidential and sensitive information.
ADMINISTRATIVE SUPPORT SERVICES:
- Provides routine administrative imaging support by maintaining documents, files, and policies or procedures. Composes and/or transcribes letters and other documents as needed.
- Coordinates meetings, providing support by establishing travel, lodging, event arrangements, equipment or reservations as necessary. Participates in meetings by preparing notices, agendas, and minutes.
- Manages calendars, departmental schedules, coordinates activities, and prepares for meetings and events. Arranges for complex logístical needs.
- May maintain timekeeping records and function as Kronos Timekeeper.
- Performs information management functions, including maintaining databases, entering and auditing data, and preparing routine and/or ad-hoc reports.
- Ensures that routine and priority tasks are completed within established departmental time frames.
SAFETY:
- Maintains a clean, neat, and safe working environment, by inventorying and ordering accessories and supplies periodically to maintain established stock levels.
- Inspects and arranges for equipment repairs, monitors cost and needs for replacement.
COMPLIANCE:
- Maintains strictest confidence of all patients protected health information (PHI) and protects all PHI from accidental, intentional, or inappropriate disclosure.
- Performs all duties in compliance with department standards, policies, and procedures, as well as local, state and federal regulatory agencies to deliver the highest level of patient privacy and care.
- Retains and completes mandated continuing education requirements to meet departmental and facility requirements.
**EDUCATION**:
- HS Diploma: High School Diploma or General Education Diploma (GED)
**TYPICAL EXPERIENCE**:
- 1-year recent relevant laboratory experience and EKG.
**SKILLS AND KNOWLEDGE**:
- Possess written and verbal communications skills to communicate with fellow team members, supervisors, patients, and other personnel.
- Well-developed time management and organizational skills, including the ability to prioritize assignments and work within standardized policies and procedures to achieve objectives and meet deadlines.
- Interpret a variety of data and instructions, furnished in written, oral, diagram, or schedule form.
- Prioritize assignments and work within standardized policies and procedures to achieve objectives and meet deadlines.
- Work independently, as well as be part of the team, including accomplishing multiple tasks in an environment with interruptions.
- Identify, evaluate and resolve standard problems by selecting appropriate solutions from established options.
- Ensure the privacy of each patient’s protected health information (PHI).
- Build collaborates relationships with peers and other staff members to achieve departmental and corporate objectives.
**PHYSICAL ACTIVITIES AND REQUIREMENTS**:
See required physical demands, mental components, visual activities & working conditions at the following link: Job Requirements
**Job Shift**:
Evenings
**Schedule**:
Full Time
**Shift Hours**:
8
**Days of the Week**:
Monday - Friday
**Weekend Requirements**:
Rotating Weekends
**Benefits**:
Yes
**Unions**:
Yes
**Position Status**:
Non-Exempt
**Weekly Hours**:
40
**Employee Status**:
Regular
**Number of Openings**:
1
Sutter Health is an equal opportunity employer EOE/M/F/Disability/Veterans.
Pay Range is $28.11 to $35.60 / hour
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