Office Manager

2 weeks ago

Orlando, United States The Kingdom Church Inc. Full time

_Interviews are available on-site or virtually via Zoom._

**Office Manager**

**Position Classification**:Employee; Part-time, Non-exempt

**Days/Hours**:Monday-Friday/25 hours per week

**Reporting Location**:The Kingdom Church - West Campus

**Salary Range**:$15-$20/hour

**Overall Responsibilities**

The Office Manager manages the church’s administrative office in an efficient manner; facilitates clear communication between the Executive Manager and the office staff. The Office Manager is responsible for maintenance of the office’s computer, phone, and internet systems. The Office Manager oversees the purchasing process and works closely with the accountant

**LIST OF JOB RESPONSIBILITIES**
- Update and maintain office policies and procedures such as handling phone calls, greeting guests and vendors, training for use of office equipment
- Manage customer complaints and grievances
- Assist other departments with printing requirements for all publications (as needed)
- Prepare publications for mailing and deliver them to the Post Office for mailing.
- Maintain awareness of Post Office requirements regarding bulk mailings
- Collaborate with Marketing Coordinator on issuing content updates to the editors of TKC’s website, app, and social media accounts
- Oversee the printing of TKC stationary, business cards and giving envelopes for all campuses
- Answer the telephone and receive visitors in a friendly, courteous manner
- Order office supplies
- Manage relations with suppliers and service vendors
- Ensure order and neatness in the church office performed by others
- Oversee the maintenance of all office equipment and computer systems
- Ensure maintenance of all office equipment
- Manage all A/P and A/R filing and processing (both paper and electronic on Dropbox)
- Complete TKC’s organizational local and state filings, sales and property tax exemption, annual state sunbiz.org
- Coordinate and process payment requests according to the procurement processing
- procedures. Issue requests to the bookkeeper and follow up on status
- Sign and prepare checks for mailing (as required)
- Research payment issues
- Oversee the budget and purchasing process for office supplies, events, and celebrations
- Assist with distributing the tax documents for employees and independent contractors at the end of the calendar year
- Monitor and maintain Internet service and software licensing for office devices
- Oversee services of IT company (if applicable)
- Assist the church in special projects. Responsibilities would include, but are not limited to, composing letters, coordinating mailings, setting appointments, and doing research
- Prepare clerical assistance to church ministries (as needed)
- Perform routine and non-routine administrative duties (as required)
- Provide notary services
- Ensure that mail is checked, processed, and distributed
- Oversee office celebrations, events, birthdays recognitions
- Attend weekly staff meetings and staff devotions, monthly meeting with Lead Pastor
- Attend staff trainings

**Personal Skills and Attributes**

**Organization development**
- Either currently is a member of, or willing and qualified to join the membership of
- The Kingdom Church upon hiring in full agreement of our statement of faith (preferred)
- Conveys TKC’s vision, mission, and core values verbally to team members
- Ability to be ministry-focused
- Develop lasting relationships with other TKC leaders
- Engage in the body of the church as an active member by joining a Growth group, seeking to make connections with members (preferred)
- Establish and foster exemplary relationships with staff/non-staff workers, church members, business partners and the community at large

**Technical skills**
- Proficient (full comprehension) of EZ Office Inventory software
- Knowledge of maintenance and repair of cleaning tools and equipment
- Maintains awareness of new and emerging technologies

**Leadership skills**
- Inspires team members to attain goals and pursue excellence
- Identifies opportunities for improvement
- Provides constructive suggestions for change
- Remains in the forefront of emerging industry practices
- Top 12, #2: Speak up and say something.

**Teamwork skills**
- Acknowledges and appreciates team member’s contributions
- Motivates teamwork and provides inspiration
- Mitigates team conflict and communication challenges
- Facilitates team activities
- Ability to maintain spiritual and professional relationships
- Works independently, as well as part of a team, to establish project deliverables
- Ensures team members serving on Sundays attend the Huddle session

**Innovation skills**
- Recommending and using new technologies to improve work for all team members
- Introduces new ideas for policies and procedures
- Explores TKC enhancements

**Communication skills**
- Keeps team well informed of changes within TKC and general community news
- Effectively communicates relevant team information to executives

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