Registrar
2 weeks ago
We are searching for an experienced Registrar at our Goldsmith Campus - Westchester campus.
**Primary Duties and Responsibilities**:
The Registrar reports to the Dean of Enrollment Management and closely collaborates with the Assistant Provost and the Department Chairs to establish degree programs and course requirements that will meet the standards of accrediting agencies.
**CORE DUTIES and RESPONSIBILITIES**:
- Daily Responsibilities/Duties - 50%- Oversees the creation, maintenance, dissemination of student academic records and related information. Ensures security and accuracy of student records system and ensures compliance with federal and state regulations, in particular the Family Education Rights and Privacy Act (FERPA). Ensures the release of information is appropriately authorized.
- Implements and oversees all registration processes and functions for the BFA and MFA programs. Identifies and implements the enhancements of the registration and student information system (Banner). Evaluates and seeks to improve registration processes and functions to increase accessibility for students.
- Implements and oversees the technology aspects of the degree advising system (Degree Works) to meet the needs of students and academic advisors. Builds curriculum rules and updates the system based on current curriculum and degree requirements. Supports the Academic Advising team by exploiting the reporting capabilities of Degree Works. The Degree Works system acts as the primary resource to the Academic Advising unit regarding degree requirements.
- Plans, evaluates and implements the College’s processes regarding student registration, record keeping, record retention, grading policies, transfer credit evaluations, course substitutions and graduation audits.
- Develops, interprets, applies, and enforces academic and administrative policies, procedures, and rules. Must maintain current knowledge of curriculum, policies, regulations, and guidelines applicable to students. Reviews and makes decisions on exceptions to policies. Together with the Provost’s office, reviews academic policies and their implementation to remove systemic inequities.
- Works closely with Information Technology to ensure integrity of various information systems related to academic records. Implements new systems and maintains existing systems to include registration, class and event scheduling, degree audits, academic history, reporting, validation tables, self-service, etc. Wherever possible, creates efficiencies in existing systems.
- Oversees the hiring, training, and performance of registration staff in office procedures, institutional policy, and professional ethics. In particular, the Registrar is responsible for overseeing compliance with federal regulations governing release of student information (FERPA). Builds a team that empathizes and values each other’s ways of being, communication, doing and thinking and which embraces, integrates, and adapts to diverse cultural styles. Assesses performance and provides feedback. Counsels and disciplines as needed. Identifies and recommends opportunities for training and professional growth.
- Oversees the Primary Designated School Official to ensure quality advisement to international students on Department of Homeland Security (DHS) regulations, payroll/employment restrictions, registration processes, benefits, and other compliance issues. Oversees the verification of visa documents and the preparation and certification of other official documents required by U.S. or foreign governments and agencies.
Weekly/Monthly Duties/Responsibilities - 25%- Oversees the creation of the schedule of courses and the coordination of classroom, lab and facilities usage among the academic departments. Must have the ability to negotiate complex space issues that may arise between academic departments.
- Oversees the event scheduling on campus and established priorities for event spaces when conflicts occur.
- Provides enrollment reports to senior staff, including, registration numbers and readmission statistics and weekly enrollment projection updates during online registration leading to census for each required semester. Tracks and analyzes withdrawal data from census to census.
- Oversees the official awarding of degrees and College honors and the creation and distribution of diplomas.
- Oversees the production of transcripts.
- Oversees the monitoring of attendance records in support of government reporting regulations.
- Oversees the submission of enrollment reporting to the National Student Clearinghouse which is the College’s enrollment servicer to the National Student Loan Data Service.
- Organizes and participates in academic standing procedures, meetings and correspondence relating to dismissals, probationary standing, and Dean’s List.
- Oversees the creation, accuracy, and maintenance of permanent academic records, beginning with registration and ending with grade reporting.
- Oversees
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