Administrative Team Coordinator

4 weeks ago

Scottsdale, United States evolvedMD Full time

**Administrative Team Coordinator - Administrative Assistant**

The Administrative Team Coordinator plays an integral role in empowering evolvedMD's senior leadership and moving mission-critical initiatives and directives forward. This position acts as part executive assistant to senior leadership and provides executive support including scheduling, logistics, coordination, and management of the evolvedMD HQ. Interacting and engaging with C-Suite leaders both internally and externally while managing conflicting priorities to ultimately drive company goals, this role will perform a variety of administrative tasks designed to effectively empower evolvedMD's diverse senior leadership team.

**Location**

In-person and onsite at our headquarters in Scottsdale, Arizona.

**Key Collaborators**
- Chief of Staff (direct manager)
- Senior Leadership Team/Vice-Presidents
- Associate Chief of Staff + Clinical Team Coordinator (peers)

**Compensation**
- **Hourly rate between $23 - $27 per hour (DOE)**:

- Metric-driven **bonuses**:

- **$1,200** annual technology allowance
- 401(k) with company match
- Professional development stipend

**Rewards**
- **We Get You Where You Want to Be** - With intentional investment in professional development - evolvedMD believes in providing the space for our people to elevate their skills.
- **The Best Training in the Business** - Our unique model and clinically validated approach supported by a team of clinicians and trainers means that you get the best training around to ensure you start with all the tools to be successful and ongoing support to make you the best part of every practice.
- **Self-Care Above Anything Else** - We promote self-care for all our employees by creating a culture that understands the power in creating boundaries, encouraging wellness, and preventing burnout with a consistent schedule, no on-call, no nights or weekends.
- **Competitive Benefits** - We offer competitive benefits including medical, dental, vision, and EAP for any additional needs. **208** hours of PTO / Holiday per anniversary year which increases with tenure.

**Your Experience, Background, and Skills**
- At least three (3) years' experience in an executive support role reporting directly to upper management.
- Experience in event planning and coordination is strongly preferred.
- Ability to manage competing priorities across a team.
- Demonstrated ability to engage with executive-level individuals.
- Excellent writing and communication skills.
- Must be able to meet deadlines in a fast-paced quick-changing environment.
- Proactive approach to problem-solving with strong decision-making skills.
- Discretion and confidentiality.

**Your Expected Deliverables**
- Executive Support
- Act as Executive Assistant to evolvedMD senior leadership team (Vice Presidents). Provide administrative support across senior leadership team including but not limited to scheduling, logistics, travel, expense reports, meeting preparation, and other tasks as needed.
Office (HQ) Management In collaboration with appropriate departments, ensure fundamental systems, protocols, and supplies are in place within the office; maintain office equipment as needed; act as point person for organizational archives and resource materials; act as point of contact for facilities, building management, vendors, mail delivery, and guests.
- Operations Coordination
- In tandem with Associate Chief of Staff and Clinical Team Coordinator, coordinate events, meetings, gatherings, and huddles across a multi-state company and manage Master Corporate Calendar.
- Special Projects
- Provide support for projects, initiatives, and directives as assigned by senior leadership team.

**About Us**

At evolvedMD, we are leading the integration of behavioral health services in modern primary care. How? We use a uniquely upfront, innovative, and ongoing approach that places our clinicians on site and in person at each of the practices we serve. As one of America's largest and most seasoned companies dedicated to integration, we fully embed behavioral health managers into a collaborative team. evolvedMD is committed to meeting patients where they are most comfortable: whether that is in person and on site at your practice location or virtual. We offer early, comprehensive, and dedicated care to help patients achieve the best possible behavioral health outcomes.

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