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Operational Manager, Consulate General of The
3 months ago
The Netherlands Consulate General in Chicago has a fulltime (40 hours per week) local vacancy for an **Operational Manager. **This position is offered at pay scale 7 for a fixed term of 1 year, and with a probationary period of 1 month (see also enclosed job description - English version only).
For more information about this vacancy you can contact:
Applications, consisting of a cover letter and a resume, should be addressed to:
Consulate General of the Netherlands in Chicago
Attn. Jeroen Beekman
Indicative monthly gross salary: $ 6034,00 (based on a fulltime workweek, pay scale 7, step 0)
The Government of the Netherlands pursues an active diversity policy and is committed to an inclusive organization. We do this by optimally deploying and utilizing people's differences. When composing teams and recruiting new talent, we strive for diversity in age, gender, culture, background, orientation, knowledge and competences.
- *_As per US Citizenship and Immigration Services (USCIS), employers in the US are required to ensure that all employees have the legal right to work in the US. Under US State Department requirements, the embassy and our consulates may only employ, as non-diplomatic staff, persons who are US citizens, US Green Card holders or “A” visa holders. There is a max term for A2 visa holders of 5 years, the Netherlands Embassy / Consulate General cannot sponsor any work permits for families._
Basic job details
Job title: Operational Manager
Unit/mission: General Affairs / Consulate General of the Netherlands in Chicago
Job level: 07
Number of hours: 40
1. Purpose of the job
He/she is responsible, and serves as contact, for:
- implementing and monitoring the services provided by the mission's internal organisation;
- achieving operational objectives;
- providing information to the mission management.
2. Position in the organisational structure
3. Main activities
Besides being a hands-on leader, the operational manager is jointly responsible for substantive management and oversight in the following areas of expertise and for achieving the following results:
Result area: human resources management
- Ensuring a stimulating, safe and ethical working environment;
Result area: financial affairs
- The operational manager is jointly responsible (together with other Governmental departments) for the accounts receivable and payable records, for checks on these records, and for contributing to the mission's spending plan.
Result area: accommodation
- Ensuring the proper management of office inventory and minor maintenance and repairs.
- Maintaining a proper upkeep and presentation of the office.
Result area: information systems and ICT
- Ensuring effective support for the mission in the area of information systems and hardware.
Result area: General support
- The operational manager is (jointly) responsible for smooth operational management of the office and for the organization of special events.
- He/she is (jointly) responsible for non-financial operational management tasks.
- Providing the mission management with effective support;
- He/she is jointly responsible for the logistics of mission events.
- He/she is providing to the mission high quality management information which meets the applicable parameters;
- Maintaining a network that is relevant to his/her job;
Tasks
Human resources management:
- The operational manager is jointly responsible for coordinating and supporting - in the broadest sense - the section's staff.
- The operational manager acts as P-manager for the consular officer and the management supporter
Financial affairs:
- Coordinates and implements the administrative management
- Executes the financial settlements of projects as well as the regular payments of the CG by encoding and scanning invoices, determines importance and urgency for the initiation of (emergency) payments, sending invoices digitally, advises about questions relating to the progress of payments etc.;
- Takes care of the financial settlements of cash
- and bank transactions;
- Advises correctly, effectively and within set time limits on administrative and financial settlements regarding projects, regular and emergency payments, claims, compiling expense reports etc.;
- Sets up and keeps project and accounting records and ensures they are accessible, accurate and well-coordinated;
- The operational manager is jointly responsible (together with other Governmental departments) for the accounts receivable and payable records, for checks on these records, and for contributing to the mission's spending plan.
Accommodation:
- The operational manager is responsible for managing inventory, updating inventory lists, and minor maintenance and repairs, both in the office and in the residence.
- He/she is responsible to ensure clean offices by supervising the cleaning company.
- He/she is responsible for indentifying housing for the expat staff; keeping contacts with the real estate agents/owners and inter
