Event Coordinator, Executive Education

3 weeks ago

Boca Raton, United States Florida Atlantic University Full time

For more information on everything FAU has to offer, please visit


Position Summary:
The FAU College of Business is one of the largest AACSB-accredited colleges of business in the United States with more than 8,500 students. The college has six departments and an impressive offering of degree programs at both the undergraduate and graduate levels (including Ph.D.) as well as many online, executive, and certificate programs. The College of Business was named one of the 2011 "Best Business Schools" by The Princeton Review as well as one of America's "Top 50 Business Schools for Entrepreneurs" and "Top 25 Online Business Programs" by U.S. News and World Report. The FAU Sports Management MBA is ranked in the "Top 10 Worldwide" by Sport Business International. For more information about the FAU College of Business, please visit


Florida Atlantic University is seeking an Event Coordinator, Executive Education, Boca Raton, FL.

Summary of responsibilities:

- Strategize on campus initiatives to create student engagement, operational excellence, and marketing of programs.
- Organize Seminars and events for graduate programs.
- Provide general office support for all Executive Education on weeknights and weekends.
- Responsible for creating Purchase Orders and working with approved FAU vendors to purchase items related to events management.
- Responsible for processing invoices and working with the controller’s office to submit appropriate documentation to process the payments.
- Consult with customers to determine objectives and requirements for events such as meetings, trainings or conferences.
- Coordinate services for events such as catering, signage and displays.
- Assisting Lead coordinator and Operations Manager with event and project coordination.
- Planning, coordination, and execution of projects and events with co-workers, various university departments and community partners.
- Event Management (food ordering, porter service, event set up, room booking, parking, staffing).
- Other job-related duties as assigned by Assistant Director or Director.
- The College of Business at Florida Atlantic University seeks applicants who are committed to supporting the learning needs of students from diverse backgrounds and to engaging communities underrepresented in higher education. Florida Atlantic University is committed to providing an inclusive and welcoming environment for all who interact in our community. In building this environment, we strive to attract students, faculty and staff from a variety of cultures, backgrounds and life experiences. Florida Atlantic University embodies a culture of strategic and collaborative community engagement that results in mutual benefit to the institution and the diverse internal and external communities that it serves._

Minimum Qualifications:
Master’s degree from an accredited institution in an appropriate area of specialization; or bachelor’s degree from an accredited institution in an appropriate area of specialization with 2 years of experience required.

Master’s degree from an accredited institution in an appropriate area of specialization and two years of experience or bachelor’s degree from an accredited institution in an appropriate area of specialization with a minimum of four years of experience preferred.

Preferred Skills and Experience:

- Data entry skills
- Proficiency in English and in MS Office Suite
- Customer service orientation and negotiation skills
- High degree of accuracy and attention to detail
- Solid organizational skills, including multitasking and time management
- Strong client-facing and teamwork skills
- Critical thinking and problem solving skills
- Exercise independent judgement in following established procedures where alternatives are limited
- Excellent interpersonal skills (both orally and written)

The Senior Operations Coordinator position requires a service minded, well-organized, detail-oriented person with strong interpersonal and written/verbal communication skills and a good multi-tasker. The position requires an outgoing individual who enjoys providing a high level of service and assisting other people. This individual should know how to prioritize job tasks, work well under deadlines/pressure, does not mind working in a fast-paced environment, and is a team player with a flexible schedule. Teamwork is important in this position to build collaborative relationships with colleagues and customers representing diverse cultures, races, ages, genders, religions, lifestyles. This position will also work directly with primarily working professionals in a Business setting. The position will assist in the planning, coordination, and execution of projects and events.

**Salary**:
$60,000 - $65,000 per year.

Exempt Administrative, Managerial, Professional (AMP)

College or Department:
Executive Education.

**Location**:
Boca Raton

Work Days and Hours:
Monday - Friday 9:00 a.m. - 6:00 p.m. Some nights and weekends as needed.

W

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