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Human Resources Administrative Assistant-certified

4 months ago

Geneva, United States Geneva Community Unit School District 304 Full time

GENEVA SCHOOL DISTRICT 304

HUMAN RESOURCES ADMINISTRATIVE ASSISTANT
POSITION: Human Resources Administrative Assistant - Certified Staff

REPORTS TO: Assistant Superintendent of Human Resources

EMPLOYEE TYPE: Class I/Nonexempt

ESSENTIAL TASKS:
(These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.)

In order to meet the District’s goals to support all employees, the Human Resources Administrative Assistant will perform the following functions for Certified Staff:

- Process new employees through onboarding procedures and facilitate background checks
- Create new employees' Frontline accounts used for onboarding
- Audit and export salaries
- Update evaluation lists
- Facilitate GCN tutorials
- Run, audit, and submit IL ELRA report for GEA
- Oversee teachers’ tenure status and send teachers tenure letters
- Create dismissal lists and letters for part-time teachers
- Create and issue annual administrator contracts
- Prepare and issue paperwork and professional development hours for new teacher orientations, new teacher institute, and new teacher induction sessions
- Oversee lane advancement for teachers in graduate programs
- Submit EIS data in conjunction with the Human Resources Coordinator
- Process NIU tuition waivers
- Respond to requests for former employees’ Employment History Reviews (EHR) and review new employees’ EHRs
- Facilitate life event cards (condolences; congratulations)
- Maintain employee movement on “the wall”
- Remove job postings from the Kane County Human Resources Consortium website as positions are filled
- Prepare materials for job fairs

Additionally, the Human Resources Administrative Assistant will perform the following functions:

- Create the HR Personnel Report and letters from the Board of Education
- Create and issue district ID badges
- In conjunction with the HR Administrative Assistant-Classified Staff, maintain stipend spreadsheets, enter stipend data, and create stipend contracts with HR Team
- Annually verify National Board certification for teachers receiving the National Board stipend
- Facilitate Skyward yearend rollover in conjunction with HR team
- In conjunction with the Human Resources team, update information related to Senate Bill 7
- Perform clerical duties, including filing and scanning
- Remains free of any alcohol or non-prescribed controlled substances in the workplace throughout his/her employment in the District
- Performs other duties as assigned by the Assistant Superintendent of Human Resources

**REQUIREMENTS**:

- Knowledge of the District’s HRIS software
- Excellent organizational and time-management skills
- Teamwork skills
- Ability to operate general office equipment
- Excellent written and verbal communication skills
- Ability to maintain confidential information

PHYSICAL REQUIREMENTS:

- Prolonged periods sitting at a desk and working on a computer
- Must be able to lift up to 15 pounds at times

Pay: $18.47 - $19.73 per hour

Expected hours: 40 per week

**Benefits**:

- Dental insurance
- Flexible spending account
- Health insurance
- Paid time off
- Retirement plan
- Vision insurance

Schedule:

- Monday to Friday

Ability to Relocate:

- Geneva, IL 60134: Relocate before starting work (required)

Work Location: In person