Human Resources Administrative Assistant

2 weeks ago

Santa Ana, United States City of Santa Ana Full time

**City of Santa Ana**:
**Human Resources Administrative Assistant (UC)**:
**SALARY**
- $26.14 - $33.38 Hourly
$4,531.00 - $5,786.00 Monthly
$54,372.00 - $69,432.00 Annually

**LOCATION**
- Santa Ana, CA

**JOB TYPE**
- Full-time

**JOB NUMBER**
- 2024-00559

**DEPARTMENT**
- Human Resources

**OPENING DATE**
- 05/03/2024

**CLOSING DATE**
- 5/20/2024 8:00 AM Pacific

**Description**:
**The City of Santa Ana is looking for individuals who are results-oriented, possess great attitude, demonstrate creativity and innovation, work efficiently, show a record of success and have a passion for public service. Having the best employees provides the best service to the community.**

The Human Resources Administrative Assistant is the first point of contact for the department, greeting and assisting customers in person and over the phone. The Administrative Assistant also performs routine clerical tasks and administrative functions in support of the Human Resources Department.**Essential Functions Include But Are Not Limited To**:

- Serves as the first point of contact for the Human Resources Department; provides effective front office support by greeting and assisting customers in person and over the telephone; triages customers based on scheduled appointments and staff availability; directs customers to department staff offices; and tracks visitor flow and parking validations.
- Interacts with the public and City employees with tact and confidentiality; and responds to departmental inquiries and forwards to appropriate parties in and outside of the Human Resources Department.
- Maintains front office appearance and adequate inventory of front desk materials, such as business cards and benefits literature; and maintains office supply areas stocked and assists with office supply orders.
- Assists in printing and posting job opportunities for the Human Resources Department, and sending global communications to City employees regarding available job opportunities; and assists in distributing recruitment job bulletins to external designated contacts, and receiving and organizing job opportunities from other agencies.
- Schedules, tracks, and supports employee training, including employee safety training.
- Assists in the reviewing and timely processing of department invoices, and processes Direct Payment Vouchers (DPVs) and purchase requests.
- Processes third party insurance requests for special events and recreation contracted instructors.
- Receives and sorts mail and interdepartmental correspondence for the department; keeps records, compiles, tabulates, and assists in the preparation of routine department reports; and provides administrative support to staff by printing, organizing, assembling, and filing documents.
- Assists human resources staff with clerical support related to specialized human resources functions including but not limited to printing exam materials and providing examination proctoring support for recruitments; supporting and coordinating citywide training and development initiatives; administering employee benefits; conducting bilingual fluency tests (if bilingual); distributing pre-employment forms and materials to prospective employees; receiving and processing completed new hire documents, including I-9 identification verifications; and photographing employees and creating employee identification cards.
- Assists with maintaining, coordinating, and destroying department records according to City record retention guidelines.
- Operates a variety of office equipment including computers, common office software, photocopiers, fax machines, and printers.
- Assists with Human Resources Department programs, including employee recognition events; and supports department staff by coordinating special events and conference room reservations.
- Provides administrative support to one or more Human Resources divisions.
- May assist in data entry, including entering and maintaining electronic worker’s compensation records.
- May be assigned special individual and team projects.
- Performs other duties as assigned.

**Minimum Qualifications**:

- EXPERIENCE AND EDUCATION- One year of clerical experience, preferably involving extensive public contact, and the equivalent to graduation from high school; or any equivalent combination of education and experience which provide the following knowledge, skills and abilities:
- KNOWLEDGE, SKILLS, AND ABILITIES Skill in: The operation of a personal computer.-
- SPECIAL REQUIREMENTSPossession and retention of a valid California Class “C” Driver’s License is a condition of continued employment in this classification.- Must be willing and able to work evenings and weekends, as needed.- HIGHLY DESIRABLEBilingual ability in English and Spanish, and/or English and Vietnamese is highly desirable.- Some experience in a human resources office and/or specialized general office, and clerical training is highly desirable.**Selection Process**:Applications will be review

  • Human Resources Assistant

    1 day ago

    Santa Ana, United States JobSquad Staffing Solutions Full time

    The JobSquad Solutions Team is currently looking for a Human Resources Assistant to work at a company located in the Santa Ana, CA area!Large anesthesia company seeking for a Human Resources Assistant.Job Responsibilties:1. Performing and collecting PSV (primary source verification) documentation for licensing, board certifications, proof of professional...

  • Human Resources Specialist

    3 days ago

    Santa Ana, United States TEC West Inc. Full time

    Job Overview for Human Resources Specialist:We are seeking a highly skilled and experienced Human Resources Specialist to join our team. As a Human Resources Specialist, you will play a crucial role in supporting the HR department and ensuring the smooth operation of various HR functions. This is an excellent opportunity for someone who is passionate about...

  • Human Resources Specialist

    3 days ago

    Santa Ana, United States TEC West Inc. Full time

    Job Overview for Human Resources Specialist:We are seeking a highly skilled and experienced Human Resources Specialist to join our team. As a Human Resources Specialist, you will play a crucial role in supporting the HR department and ensuring the smooth operation of various HR functions. This is an excellent opportunity for someone who is passionate about...

  • Human Resources Assistant/Payroll Administrator

    6 days ago

    Santa Barbara, United States Council on Alcoholism and Drug Abuse Full time

    Job DescriptionJob DescriptionBenefits:Dental insuranceHealth insuranceVision insurance The Council on Alcoholism and Drug Abuse (CADA) is seeking a Human Resources Assistant/Payroll Administrator in Santa Barbara.The position is based in downtown Santa Barbara, with occasional travel to other agency locations throughout Santa Barbara County. This is a...

  • 1st Shift Human Resources Specialist

    3 days ago

    Santa Ana, United States Kimco Staffing Services Full time

    Job DescriptionJob DescriptionJob Title: Human Resources Specialist (1st Shift)  Location: Santa Ana, CaShift: Monday through Friday, 7:30 am – 5:30 pm (Alternate Fridays off)  Pay Rate: $24.00 – $32.00/hrResponsibilities:  - Maintain, monitor, and track various recruitments  - Prepare letters and memos as directed  - Perform various general HR...

  • Human Resources Specialist

    4 days ago

    Santa Ana, United States Tec West Irvine Full time

    Job DescriptionJob DescriptionWe are seeking a Human Resources Specialist to join our team! You will perform activities in human resources from recruiting new hires to retaining existing hires.Responsibilities:Screen, recruit, and interview potential employeesOn-board and train new employeesImplement company culture, values and policiesProvide...

  • Human Resources Leave Coordinator II

    2 weeks ago

    Santa Ana, United States Goodwill Industries of Orange County CA Full time

    Job DescriptionJob DescriptionNOTE: Maximum range is provided as an example of the wage/salary range for each position and its earning capacity given factors such as time in position, longevity with the company education level, and performance experience. Newly entering employees should expect to enter at the minimum to midrange level, and not the cap which...

  • Human Resources AssistantPayroll Administrator

    4 days ago

    Santa Barbara, United States Council on Alcoholism and Drug Abuse Full time

    Benefits: Dental insurance Health insurance Vision insurance The Council on Alcoholism and Drug Abuse (CADA) is seeking a Human Resources Assistant/Payroll Administrator in Santa Barbara. The position is based in downtown Santa Barbara, with occasional travel to other agency locations throughout Santa Barbara County. This is a unique role with the county’s...

  • Human Resources Generalist

    4 days ago

    Santa Ana, United States Fujifilm Irvine Scientific Full time

    FUJIFILM Irvine Scientific, Inc. (FISI) is a worldwide leader in the innovation and manufacture of cell culture media, reagents, and medical devices for researchers and clinicians. The company provides unrivaled service and quality to scientists working in biopharmaceuticals, cell therapy, regenerative medicine, assisted reproductive technology and...

  • Human Resources Specialist

    3 days ago

    Santa Ana, CA, United States TEC West Inc. Full time

    Job Overview for Human Resources Specialist: We are seeking a highly skilled and experienced Human Resources Specialist to join our team. As a Human Resources Specialist, you will play a crucial role in supporting the HR department and ensuring the smooth operation of various HR functions. This is an excellent opportunity for someone who is passionate about...

  • Human Resources Partner Administrator Senior

    5 hours ago

    Santa Cruz, United States University of Alabama at Birmingham Full time

    The University of Alabama is seeking a Human Resources Partner Administrator Senior To administer Human Resources Partner related programs and projects for faculty, staff, and trainees within an assigned college/school/department/division/center/institute in coordination with the Office of Human Resources. To serve as the liaison to the Office of Human...

  • Field Human Resources Generalist

    3 days ago

    Santa Ana, CA, United States TEC West Inc. Full time

    Job Overview for Human Resources Specialist: We are seeking a highly skilled and experienced Human Resources Specialist to join our team. As a Human Resources Specialist, you will play a crucial role in supporting the HR department and ensuring the smooth operation of various HR functions. This is an excellent opportunity for someone who is passionate...

  • Human Resources Generalist

    2 weeks ago

    Santa Fe, New Mexico, United States Santa Fe Recovery Center Full time

    :Santa Fe Recovery Center is a leading provider of substance use disorder and mental health treatment and education services. We are looking for a full-time Human Resources Generalist to join our team at our Santa Fe offices. We offer a competitive salary and the Benefits shown below. Experience working in the Healthcare Industry and/or Non-Profit is highly...

  • Human Resources Generalist

    1 week ago

    Santa Fe, United States Santa Fe Recovery Center Full time

    Description:Santa Fe Recovery Center is a leading provider of substance use disorder and mental health treatment and education services. We are looking for a full-time Human Resources Generalist to join our team at our Santa Fe offices. We offer a competitive salary and the Benefits shown below. Experience working in the Healthcare Industry and/or Non-Profit...

  • Human Resources Generalist

    4 days ago

    Santa Fe, United States Santa Fe Recovery Center Full time

    Description:Santa Fe Recovery Center is a leading provider of substance use disorder and mental health treatment and education services. We are looking for a full-time Human Resources Generalist to join our team at our Santa Fe offices. We offer a competitive salary and the Benefits shown below. Experience working in the Healthcare Industry and/or Non-Profit...

  • Human Resources Generalist

    5 days ago

    Santa Fe, New Mexico, United States Santa Fe Recovery Center Full time

    :Santa Fe Recovery Center is a leading provider of substance use disorder and mental health treatment and education services. We are looking for a full-time Human Resources Generalist to join our team at our Santa Fe offices. We offer a competitive salary and the Benefits shown below. Experience working in the Healthcare Industry and/or Non-Profit is highly...

  • Human Resources Generalist

    2 weeks ago

    Santa Fe, United States Santa Fe Recovery Center, Inc Full time

    Job DescriptionJob DescriptionDescription:Santa Fe Recovery Center is a leading provider of substance use disorder and mental health treatment and education services. We are looking for a full-time Human Resources Generalist to join our team at our Santa Fe offices. We offer a competitive salary and the Benefits shown below. Experience working in the...

  • Human Resources Generalist

    2 weeks ago

    Santa Ana, United States Insight Global Full time

    Insight Global is looking for an HR Generalist for an aerospace manufacturing company located in Santa Ana, CA. This HR Generalist will play a crucial role in the day-to-day operations of all human resource programs. Some key responsibilities include payroll, recruiting, onboarding, terminations, and investigations. The right candidate will be organized,...

  • Human Resources Generalist

    2 days ago

    Santa Ana, United States Insight Global Full time

    Insight Global is looking for an HR Generalist for an aerospace manufacturing company located in Santa Ana, CA. This HR Generalist will play a crucial role in the day-to-day operations of all human resource programs. Some key responsibilities include payroll, recruiting, onboarding, terminations, and investigations. The right candidate will be organized,...

  • Human Resources Generalist

    2 weeks ago

    Santa Ana, United States Insight Global Full time

    Insight Global is looking for an HR Generalist for an aerospace manufacturing company located in Santa Ana, CA. This HR Generalist will play a crucial role in the day-to-day operations of all human resource programs. Some key responsibilities include payroll, recruiting, onboarding, terminations, and investigations. The right candidate will be organized,...