Grant Support Specialist

6 days ago

Richmond, United States Dept of Criminal Justice Svcs Full time

**Title**: Grant Support Specialist

**State Role Title**: Admin and Office Spec III

**Hiring Range**: The anticipated starting salary range is $45,000 to $51,000.

**Pay Band**: 3

**Agency**: Dept of Criminal Justice Svcs

**Location**:Dept of Criminal Justice Serv.

**Recruitment Type**: General Public - G
- VIRGINIA DEPARTMENT OF CRIMINAL JUSTICE SERVICES ADVERTISEMENT
ROLE TITLE: ADMIN AND OFFICE SPEC III
Working Title: Grant Support Specialist
Position #: 00036
The Department of Criminal Justice Services is seeking a collaborative and innovative team player to serve as a full-time Grant Support Specialist in Richmond, Virginia. This position supports the agency’s Grants Management Section and will work within the On-line Grants Management System (OGMS) in an administrative capacity supporting a large grant portfolio. This position works with all levels of program staff, administrative staff, grantees, and agency management. Public service offers the opportunity to do important rewarding work while maintaining a healthy work-life balance. If you want to be part of an agency that cares about our constituents, rigorously advocates and promotes opportunities for all Virginians, we’d love to have you join us
What you will do:

- Receives and reviews incoming sub-grant materials for accuracy, completeness and compliance with policy and procedure guidelines.
- Assists the teams Grants Administration Supervisor in managing the agency’s grant making activities.
- Issues grant awards, denial letters, and compliance materials; approves budget amendment requests; and applies knowledge of accounting functions or principles and/or applicable computer systems to process account payables and account receivables financial transactions in the Cardinal system.
- Prepare grant materials and correspondence for the agency Grants Committee and CJSB for review.
- Approve changes to grant authorized officials, process grant extension requests, approve registrations, and process correspondence in the agency’s On-line Grant Management System.
- Maintain compliance with federal requirements for FFATA and Sam.gov.
- Process request for fund and 599 payments manually using OGMS.

**Minimum Qualifications**
Experience with account payables and/or account receivables.
- Experience with Microsoft Office Suite to include, but not limited to Word, Excel, Outlook, Access, etc.
- Knowledge of office procedures and spelling, grammar, punctuation, and arithmetic.
- Experience with Adobe Acrobat and web browsers such as Google Chrome.
- Experience with data entry processing and ability to work accurately with mínimal errors.
- Experience with document preparation, report writing, and sending/receiving correspondences and memos.
- Knowledge of telephone etiquette and the ability to exercise discretion and maintain confidentiality.
- Experience with customer service in an office setting to engage with internal and external constituents.
- Experience with analyzing and organizing complex data and processing information logically.
- Ability to review work for accuracy with a strong attention to detail.
- Ability to recognize, analyze, and solve a variety of problems independently.
- Ability to think strategically and cross culturally, and independently implement new initiatives and projects.
- Ability to articulate, both orally and in written form, clear and concise program objectives and goals and summarize achievements of programs in reports and other documents as requested.
- Documented experience working as an active, contributing team member, as well as an independent and self-motivated employee.
- Demonstrated ability to meet critical deadlines, handle multiple assignments, changing priorities, and ensure timeliness and quality of completed assignments.

**Additional Considerations**
- Knowledge of state and federal laws, rules, and regulations related to grants management.
- Knowledge of Cardinal to process account payables and/or account receivables.
- Experience with grants management software.

**Special Instructions**

**Contact Information**

Name: Nicole Harris

Phone: (804) 786-9469

Note**: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.

Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. **Equal Opportunity Employer

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