Local Administration Secretary

4 weeks ago

Philadelphia, United States MaST Community Charter School Full time

**Position**:Local Administration Secretary

**Department**:Office Support

**Reports to**:Local Administration/ Front Office Manager

**Qualifications**:

- High School Diploma (minimum)
- Two years prior school experience preferred.
- Must be able to read, write, and understand work-related directions and instructions with sufficient skills to perform effectively.
- Must be able to work unsupervised, be a self-starter, well-organized, and be able to multitask.
- Knowledge of Google Workspace apps: Drive, Docs, Sheets, Slides, Forms, etc.
- Ability to be flexible in a fast-paced, changing environment.
- Must possess and maintain valid Pennsylvania school clearances.

**Expectations**:
The employee will:

- demonstrate ethical conduct and confidentiality of information for students and staff.
- possess and maintain an excellent work ethic, positive attitude, and flexibility.
- be a positive representative of the school and support the overall school mission and vision.
- adhere to all school policies and procedures outlined in the employee handbook.

**Job Overview**:The Secretary in this role assists the local administration by maintaining efficient administrative operations within the school. Responsibilities include but are not limited to: managing communication, organizing schedules, and providing administrative support to ensure the smooth functioning of the school's daily activities.

**Responsibilities**:

- Secretary to Principals to which duties may include:

- Type and file correspondence;
- Schedule appointments and handle telephone calls;
- Preparation of meeting agendas;
- Monitor lesson plan submission;
- Assist elementary students with morning announcements
- Back up for front desk receptionist to include answering incoming telephone calls and inquiries and assisting visitors
- Secretarial work as assigned by the local adminstration
- Other tasks may be assigned by the Principals, Executive Assistant, Front Office Manager, and CEO.

**Professional Obligations**:

- Enforce administration policies and rules governing students.
- Collaborate with other teachers and administrators in developing, evaluating, and revising school programs.
- Prepare reports on students and activities as required by the administration.
- Attend staff meetings, and have the opportunity to serve on committees.
- Adhere to Professional Standard of Conduct, including confidentiality, code of ethics, and appropriate internet use, as outlined in the Policy and Procedures manual and Staff Handbook.
- Follow all approved board of trustee policies, including Financial and Purchasing and Attendance.
- Perform all additional related duties and responsibilities as designated by the Local Administration, CEO, or Network Team.

**Terms of Employment**: Twelve (12) months. Contract terms and salary to be determined by the Board of Trustees.

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