Property Assistant

3 weeks ago

King of Prussia, United States Newmark Full time

S

**KILLS, EDUCATION AND EXPERIENCE: B**
- achelor’s Degree or High School Diploma/General Education Degree (GED) and a Minimum 3-4 years previous related experience preferably in a Real Estate Background. P
- roficient in MS Word, MS Excel, E-Mail. W
- orking knowledge of Internet and Internet Searching Techniques. A
- bility to work independently with mínimal supervision. F
- lexibility to handle changing priorities and projects. A
- bility to prioritize workload with an attention to detail and willingness to complete projects in a timely and efficient manner. S
- trong proofreading and editing skills. S
- trong business vocabulary, grammar, and effective communication skills. D
- iscretion regarding personnel and industry-related matters. E
- xcellent interpersonal skills. Attention to detail.
-W

**ORKING CONDITIONS: N**ormal working conditions with the absence of disagreeable elements
N

**OTE: T**he statements herein are intended to describe the general nature and level of work being performed by employees, and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified. N

E

**SSENTIAL DUTIES: C**
- oordinate with Property Managers in property-related documents administration - memoranda, letters, monthly reports, proposals, and other projects from draft using company software packages such as spreadsheets, word processing and graphics. Create transcription from Dictaphone. Ensure timeliness and accuracy of documents. C
- oordinate tenant service requests pertaining to property operations and administration. Maintain a professional image to internal and external callers. Delegate calls to property service technicians and follow up with tenant and/or property manager as required. C
- ompile information, prepare and update reports or process other documents as required: Lease Abstracts, Vendor Insurance Certificates, Vendor Service Agreements, Vendor Invoices and Service Records, Property Emergency Call Lists, Tenant Contact Lists, etc. D
- evelop and maintain property filing & tracking systems for reports and documents identified above. A
- ssist Property Managers in the annual budget preparation and development. A
- dminister and print various property accounting reports (as produced by the company’s accounting software) for Property Manager review or compilation in the property monthly (or other periodic) reports - Accounts Receivable, Check Register, Variance Report, General Ledger, Rent Roll, etc. A
- dminister vendor, RE Tax and other property invoices. Date stamp, code/process for Property Manager review/approval and enter into the accounting system. O
- rganization and scheduling of meetings. Prepare/organize items in relation to meetings, including but not limited to, site reservation, preparation of necessary materials, interaction with attendees, etc. A
- ssist Property Managers in the monthly billing, periodic tenant billing adjustments (PTAR’s) and subsequent collections of monthly tenant rent and other tenant receivables. O
- versee copying, faxing and mail distribution within designated area. Monitor and order general office supplies as needed. Ensure assigned office equipment is adequately maintained and secure. Contact and coordinate with vendors to service or repair equipment. M

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