Front Office Coordinator

3 weeks ago

Tempe, United States Arizona State University Full time

We are seeking a highly organized and detail-oriented Office Coordinator to join our team within the School of Molecular Sciences. The Office Coordinator will play a crucial role in providing advanced administrative support to enhance the efficiency and effectiveness of academic programs within the school. This position offers an exciting opportunity for a motivated individual to contribute to the success of our academic initiatives and collaborate with faculty, staff, and students.

**Job Family**
- Generic

**Department Name**
- School of Molecular Sciences

**Full-Time/Part-Time**
- Full-Time

**VP Code**
- EXEC VP/PROVOST

**Scope of Search**
- Open

**Grant Funded Position**
- This is not a grant funded position and is not contingent on future grant funding.

**Salary Range**
- $46,000 - $50,000 per year; DOE

**Close Date**
- 27-June-2024

**Category**
- 02

**Essential Duties**
- Ordering textbooks for faculty; distributing desk copies of textbooks to Teaching Assistants
- Managing the rental of General Chemistry lockers
- Coordinating the copying, scanning, or grading exams
- Maintaining and running office equipment including photocopiers and automated grading machines
- Reserving conference rooms, update class schedule
- Serving as a liaison between faculty, students, and other university entities
- Updating office policy manual as needed
- Supervising and training student workers
- Planning department and faculty events, including receptions and luncheons
- Ordering of promotional materials
- Providing administrative support for the SMS weekly seminar series including assisting with travel arrangements, reimbursements, schedules, and refreshments
- Providing administrative support, as needed, to the Assistant to the Director with respect to academic personnel processes
- Providing back-up assistance regarding front office, academic advising, and academic class scheduler activities (i.e., screen and direct phone calls and visitors with general academic and advising questions)
- Serve as backup for class scheduling
- Maintaining and updating the unit telephone directory
- Act as backup for maintaining electronic department records of course materials including syllabi
- Act as backup for ordering office supplies utilizing SunRise and Workday
- Performing other functions designated by the Director, Associate Director, or Business Operations Manager.

**Minimum Qualifications**

Bachelor's degree in a field appropriate to the area of assignment AND three (3) years of related experience; OR, Any equivalent combination of education and/or experience from which comparable knowledge, skills and abilities have been achieved.

**Desired Qualifications**
- Experience in multi-tasking in a fast-paced environment
- Experience in producing accurate detail-oriented work product
- Evidence of excellent organizational skills
- Experience in customer-service
- Experience in ordering textbooks
- Experience in working with a team
- Experience in working with higher education academic unit
- Experience using computerized student and academic systems (i.e., PeopleSoft, Salesforce, Workday, SunRise, Ad Astra, E2E, etc.)
- Experience in coordinating activities
- Experience in establishing priorities
- Evidence of effective communication skills

**Working Environment**
- Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds
- Ability to clearly communicate to perform essential functions

**Department Statement**
- The School of Molecular Sciences is now:

- Ranked in the top 10 in annual number of graduating chemistry/biochemistry majors
- Ranked number 6 worldwide in high-impact publications in chemistry
- Among the top 25 U.S. Ph.D. institutions in chemical research spending

Our students are offered a wide range of research and learning experiences from the traditional areas through highly interdisciplinary and collaborative projects for which ASU is famous. Our faculty and students are tackling some of the most challenging molecular problems of today, combining theory, spectroscopy, structural analysis, synthesis, molecular biology and biogeochemistry to forge new fundamental understandings of the molecular world around us. Such understanding is applied to the design and construction of new nanostructures, drugs, and materials for energy conversion and sustainability.**ASU Statement**

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

**Notice of Availability of the ASU Annual Security and Fire Safety Report**

**Employment Verification Statement**
- ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

**Background Ch

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