Financial Analyst Ii

4 weeks ago

Austin, United States Dept of State Health Services Full time

Performs (mid-level) financial support services and technical assistance work for the Finance and Contacts Group Manager under the Operations Unit of the HIV/STD Section (HSS) within the Infectious Disease Prevention (IDP) Division of the Department of State Health Services (DSHS). Works under the limited supervision and direction of the Finance and Contacts Group Manager with latitude for exercising initiative and independent judgment. Performs financial monitoring of technical and program-related projects and procurements that support expenditure forecast, budget, and operational impact. Work involves investigation and review of HIV STD Section budget and accounting records, financial approvals, and monitoring federal and state funds to ensure compliance with federal and state laws as well as DSHS policies and regulations. Prepares financial and expenditure progress reports. Assists with planning and coordination related to program areas procurements and budgets. Interprets agency policies; creates and documents processes and procedures; and recommends, implements, and evaluates process improvements related to procurement and budget. Analyzes and interprets budget data and creates reports for management. Creates, assigns, and responds to section and program budget assignments, and federal budgets and ensures their timely and accurate submission. Work involves providing recommendations and technical assistance to staff in all matters relating to financial compliance and best practices. Informs Section Finance Manager of financial risks or changes. Coordinates with section accounts payable (A/P) and grant support staff including service as backup. Builds cooperative relationships that support good internal and external customer services.

**Essential Job Functions**:
(30%) Assists with budgeting, reconciling, and tracking funding and expenditures on State appropriated funds, including budgets and multiple federal funds, and reporting on available funds for projects and procurement. Prepare and review financial reports, for all budget assignments, including budget load, task profiles, and other budget and miscellaneous assignments related to operations. Files and retains source documentation and records necessary tracking logs. Reviews budgets and grants for financial completeness. Develops budget expenditure reports to monitor, track, forecast, and analyze expenditures for internal management. Provide financial recommendations to the finance manager on financial resources to meet the program's objectives and utilize funds most efficiently. Assists in the development of plans, policies, and procedures for the allocation of funds and best practices for accounting for all types of funds. Tracks trends and spending utilization in support of HIV STD Section programs and agency goals and priorities. Develops and maintains productive relationships with the Finance Group, Section Leadership, Section Program Managers, and Unit staff to resolve issues.- (25%) Assists Financial Analyst III on budget, and procurement issues to other parts of the agency, including the Division Finance Section, the HIV STD Section Leadership, Contract Management Section (CMS), the Division Accounts Payable Section, the Budget Office Coordination and Management
- Section, Information Technology Section, and the HHSC Procurement and Contracting Services (PCS). Responsibilities include sharing of the necessary information, resolving issues, coordinating to achieve accurate budget loads and movement of funds as needed, and responsible for communicating with the HIV STD Section Finance Group Manager. Maintains source documents and tracking logs, the budget roster by coding relevant financial information from budgets and financial activities. May assist in training operation staff on processes and procedures. Produces reports from CAPPS financials as needed. Builds cooperative relationships that support good customer service.
- (15%) Assists the Finance team with procurement, requisition, and purchase order activities for the HIV STD Section. Reviews and approves requisitions as directed in CAPPS Financial as requested. Assists FA III, A/P, and Finance Manager on guidance and technical assistance to admin staff on procurement issues, and CAPPS Financial, and ensures the use of an efficient system to document and track financial activity within the HIV STD Section. Maintains backup information on all financial reports and transactions. Interprets agency, federal, and state policies related to procurement. Monitor fund availability to ensure that funding is properly budgeted or recommend transfers as needed for successful procurement and contracting. Tracks recurring purchases and timelines to initiate renewals on time. Assists in the creation and implementation of policies and procedures.
- (5%) Performs other duties as assigned, including but not limited to actively participating and/or serving in a supporting role to meet the agency’s oblig

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