Tuition Officer

4 weeks ago

Philadelphia, United States Archdiocese of Philadelphia - Office of Catholic Education Full time

**Tuition Officer**

West Catholic Preparatory High School

4501 Chestnut Street

Philadelphia, PA 19139

**Overview**

Archdiocesan high schools use a tuition management service provided by an outside vendor to invoice and collect tuition and fees from a parent. The tuition officer’s role at the high school is to ensure that families are properly billed tuition and fees and to ensure that payments are made in a timely manner. The Tuition Officer is a resource to parents with questions about tuition, fees, grants and scholarships.

The Tuition Officer is responsible to the School President and to the Tuition Manager in Educational Financial Services.

**Duties and Responsibilities**
- Ensure that all students are in the Tuition Management System and they have been properly billed and have received credit for any grants, scholarships or other discounts.
- Ensure that enrollment in the Tuition Management System reconciles with enrollment in the Student Information System(s).
- Assist the school’s president and financial aid committee in awarding need based grants to families who have applied for tuition assistance.
- Collect cash payments from parents for entry into the Tuition Management System.
- Prepare bank deposits for tuition and fees collected at school as required by policy.
- In conjunction with school’s Accountant, coordinate, prepare and review all necessary reports to complete tuition reconciliation.
- Respond to parent questions regarding tuition, documenting responses in the Tuition Management System.
- Enforce school and system policies concerning Tuition and Fees collection.
- Follow up regularly with families who are behind in payment of tuition in an effort to collect the funds due the school.
- Interact with School President and other school personnel regarding tuition and fees management.
- Prepare all necessary reports required during the annual audit of tuition records.
- Prepare ad hoc reports as needed.
- The Tuition Officer will also be responsible for collecting and storing all compliance forms for faculty, staff, coaches, and volunteers.
- Duties are representative and not limited to those stated above

**Qualifications**:

- Must be Proficient with Excel software
- 3 - 5 years accounting/bookkeeping/customer service experience
- Prior experience with Accounts Receivable management, a plus

**This position is part-time, 12-month position**

Interviews will be granted to the most qualified applicants. PA required clearances and official transcripts will be required before employment can begin.

In keeping with Church teachings on social justice, the Archdiocese of Philadelphia is committed to a policy of equal employment opportunity. This policy governs all aspects of employment, including but not limited to hiring, job selection, job assignment, compensation, discipline, termination, benefits and access to training.

**Job Type**: Part-time

Schedule:

- Monday to Friday

Application Question(s):

- Are you willing to submit to background checks and clearances as required by local laws and regulations?

**Experience**:

- Accounting/Bookeeping: 3 years (preferred)

Work Location: In person

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