Assistant Real Estate Manager

3 weeks ago

Aliso Viejo, United States Shea Properties Full time

Employment Status:
**Full Time**
- Pay Range:
- Dept.:
**Commercial Management Group (CMG)**

**Job Scope**

This Assistant Real Estate Manager provides support to the Real Estate Manager(s) and performs duties associated with the day-to-day operations of the department. Typical duties include providing customer service, preparing and tracking service and lease contracts, general accounting duties and maintaining various databases. This position constantly strives for improvements in work processes and results to better meet internal and external customer expectations. The annual salary range for this position is $60,000 - $68,000 and is also eligible to participate in the annual discretionary bonus plan. JF Shea offers a competitive benefit package including PTO, paid holidays, medical, vision, 401K, disability, life insurance, discounted apartment (based on availability).

The Assistant Real Estate Manager, as with all Shea team members, is expected to conduct himself/herself in a professional manner that is consistent with Shea Core Values and the Business Ethics, Employee Conduct and Confidentiality policies.

**Job Duties**
- Answers incoming telephone calls from internal and external customers. Responds to and directs requests as appropriate.
- Opens and distributes mail.
- Enters customer maintenance requests in Yardi and follows up with vendors and customers to ensure thorough customer service.
- Maintains complete and accurate property file records. Sets up new tenant lease files including pre-lease information and distributes lease copies, lease abstracts, updated property rent rolls, work agreements and work letters to appropriate parties. Reviews and updates lease abstracts for completeness and accuracy.
- Maintains plan files.
- Coordinates new tenant set up with accounting.
- Scans/processes tenant rent payments. Sets up tenants in Commercial Café System.
- Assists in the coordination of tenant move in/out procedures, including tenant improvements and work letters. Sends out new tenant welcome letters with emergency contact form. Ensures completion of move in and move out checklists for each tenant. Coordinates transfer of electricity service with Edison for move-outs and move-ins.
- Coordinates Tenant Improvement related functions including invoice tracking, billing for overages, contracts, insurance certificates, building access and tenant coordination.
- Coordinates with property accountant to ensure smooth payment and accounting processes occur. Receives and codes vendor/supplier invoices for accounts payable.
- Assists the Real Estate Manager(s) in minimizing monthly accounts receivable amounts. Coordinates with property accountants to ensure smooth payment and accounting processes occur. Coordinates A/R calls and initiates A/R functions.
- Works directly with Real Estate Manager(s) in bidding process for all service contracts and maintenance work.
- Lead on all tenant correspondence and newsletters. Communicates all issues pertaining to the properties in a timely and professional matter.
- Works with Real Estate Manager(s) to transition new projects from development to operating properties, or assists with dispositions, if any.
- Updates and maintains vendor lists, tenant lists, tenant certificates of insurance in company tracking system, and property key control system.
- Maintains and updates property security access program with door hours of operation and access control for tenants including gate codes for tenants/vendors.
- Assists Real Estate Manager(s) in preparation of annual budgets, strategic plans, reconciliation of expenses, monthly sales reports, customer surveys, and measurements.
- Leads the administration of leases, tenant and landlord responsibilities, and tenant default actions. Performs prospective tenant due diligence data collection pertaining to finances, landlord references, and other related documents.
- Participates in, and provides support for, weekly and monthly staff meetings.
- As directed, prepares written correspondence for Real Estate Manager.
- Prepares vendor service contracts.
- Assists Real Estate Manager(s) in organizing, promoting and executing tenant functions and marketing event promotions at the properties.
- Participates in property inspections.
- Acts on behalf of Real Estate Manager(s), in their absence, as needed.
- Performs other related duties as assigned.

**Technical/Professional Knowledge **_(Knowledge/Skills, Education, and Experience)_**
- Effective written and oral communication skills; gives clear direction and responds to inquiries.
- Basic understanding of accounting principles and budget process.
- Provides exceptional customer service.
- Manages projects through planning, organizing, and coordinating tasks.
- Negotiates and resolves conflicts.
- Time management and organization skills.
- Proficient with Microsoft Office products (Word/Excel/Outlook), Yardi preferred.
- Bachelors’ Degree (BA/BS) or equivalent.
- Minimum 2 years

  • Real Estate Office Manager

    1 month ago

    Mission Viejo, United States Doherty Real Estate Group Full time

    Job DescriptionJob DescriptionWe’re looking for a motivated real estate executive assistant to assist the principal broker and complete administrative tasks. Responsibilities include liaising between the managing broker and clientele, screening messages and notifying the broker of important information, and overseeing schedules and travel arrangements....

  • Real Estate Buyer'S Sales Agent

    1 month ago

    Mission Viejo, United States Doherty Real Estate Group Full time

    Job DescriptionJob DescriptionWe are looking for a motivated buyer’s agent who is passionate about making the home buying experience great. You will contact pre-qualified leads, show properties, facilitate the negotiation process, and make that final sale for the buyer’s dream home. Job seekers should be enthusiastic, driven, and have a passion for...

  • Real Estate Buyer's Sales Agent

    3 days ago

    Mission Viejo, United States Doherty Real Estate Group Full time

    Description We are looking for a motivated buyer's agent who is passionate about making the home buying experience great. You will contact pre-qualified leads, show properties, facilitate the negotiation process, and make that final sale for the buyer's dream home. Job seekers should be enthusiastic, driven, and have a passion for creating a positive...

  • Personal Administrative Assistant

    1 month ago

    Mission Viejo, United States Doherty Real Estate Group Full time

    Job DescriptionJob DescriptionAre you interested in a job where you get to work closely with decision-makers at the highest level of a small business? We’re hiring a superb personal assistant to improve our efficiency and productivity to achieve our organizational goals. You will be taking phone calls, running errands, setting appointments, taking meeting...

  • Real Estate Agent

    4 days ago

    Mission Viejo, United States Keller WilliamsCA Realty Training Full time

    Job DescriptionJob DescriptionJoin the Keller Williams Realty Team!New and experienced agents alike are encouraged to apply to join the KW family. Applicants without a real estate license are invited to apply. You need a license to become a real estate agent before being considered for the position. If you are unlicensed or in the process, once your...

  • Real Estate Agent

    11 hours ago

    Mission Viejo, United States Keller WilliamsCA Realty Training Full time

    Job DescriptionJob DescriptionJoin the Keller Williams Realty Team!New and experienced agents alike are encouraged to apply to join the KW family. Applicants without a real estate license are invited to apply. You need a license to become a real estate agent before being considered for the position. If you are unlicensed or in the process, once your...

  • Real Estate Agent

    4 days ago

    Mission Viejo, United States Keller WilliamsCA Realty Training Full time

    Job DescriptionJob DescriptionJoin the Keller Williams Realty Team!New and experienced agents alike are encouraged to apply to join the KW family. Applicants without a real estate license are invited to apply. You need a license to become a real estate agent before being considered for the position. If you are unlicensed or in the process, once your...

  • Inside Sales Agent

    1 month ago

    Mission Viejo, United States Doherty Real Estate Group Full time

    Job DescriptionJob DescriptionWe’re looking for an experienced real estate inside sales agent to play a key role on our team. The ideal applicant has a knack for identifying sales opportunities, generating qualified leads, and funneling them to our buyers and listing agents. If you’re looking for an exciting opportunity on a team of top performers, apply...

  • Inside Sales Agent

    3 weeks ago

    Mission Viejo, United States Doherty Real Estate Group Full time

    DescriptionWe're looking for an experienced real estate inside sales agent to play a key role on our team. The ideal applicant has a knack for identifying sales opportunities, generating qualified leads, and funneling them to our buyers and listing agents. If you're looking for an exciting opportunity on a team of top performers, apply...

  • Social Media Specialist

    1 month ago

    Mission Viejo, United States Doherty Real Estate Group Full time

    Job DescriptionJob DescriptionAs a Social Media Specialist, you’ll play a key role in pushing our Small Business Spotlight section forward, creating engaging content that highlights the unique stories of local businesses. This role is perfect for a creative and motivated individual who is passionate about using their multimedia skills to support community...

  • Inside Sales Agent

    2 weeks ago

    Mission Viejo, United States Doherty Real Estate Group Full time

    Description We're looking for an experienced real estate inside sales agent to play a key role on our team. The ideal applicant has a knack for identifying sales opportunities, generating qualified leads, and funneling them to our buyers and listing agents. If you're looking for an exciting opportunity on a team of top performers, apply today!...

  • REIT Manager

    3 days ago

    Aliso Viejo, United States SelectLeaders Full time

    Established in 2018, Crew Enterprises is a leading investment firm with a portfolio valued at nearly $2.0 billion, encompassing multifamily and student housing across 18 states. We manage approximately 4,500 units and over 10,500 beds, focusing on strategic growth, sustainable living, and creating inspiring living experiences. With a history of raising...

  • Real Estate Instructor

    1 month ago

    Mission Viejo, California, United States South Orange County Community College District Full time

    Title: Real Estate Instructor - Part-Time - Pool Job Category: Faculty CTA Job Opening Date: June 22, 2022 Job Closing Date: Locations: Saddleback College Department: Pay Grade, for more information click on this link: Pay Rate Type: Hourly Work Days: Work Hours: Hours Per Week: 0 Job Description: Part-time/temporary faculty positions offer the...

  • Real Estate Instructor

    5 days ago

    Mission Viejo, California, United States South Orange County Community College District Full time

    Title: Real Estate Instructor - Part-Time - PoolJob Category: Faculty CTAJob Opening Date: June 22, 2022Job Closing Date: Locations: Saddleback CollegeDepartment: Pay Grade, for more information click on this link: Pay Rate Type:HourlyWork Days:Work Hours:Hours Per Week:0Job Description: Part-time/temporary faculty positions offer the opportunity to assist a...

  • Property Administrator

    3 days ago

    Aliso Viejo, United States Lincoln Property Company Full time

    Job DescriptionJob DescriptionLincoln Property Company does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by Lincoln Property Company to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement...

  • Senior Accountant

    3 days ago

    Aliso Viejo, United States Carrington Full time

    Come join our amazing team and work remote from home-You need to live in PST time zone to be considered! The Senior Accountant will perform general accounting functions and various analyses using GAAP procedures that involve general ledger, balance sheet, income statement accounts, ledger reconciliation, preparation of data for journal entries, and financial...

  • Benefits Administrator

    4 days ago

    Aliso Viejo, United States Carrington Mortgage Holdings Full time

    Come join our amazing team and work hybrid!The Benefits Administrator will be responsible for administering assigned corporate benefits programs such as medical, dental, vision, Life, AD&D, supplemental life, EAP, FSAs, COBRA, etc. Perform all duties in accordance with the company’s policies and procedures, all US state and federal laws and regulations,...

  • Front Office and Escrow Operations Coordinator

    1 week ago

    Mission Viejo, United States Real Estate Full time

    Job DescriptionJob DescriptionJob Overview:Seeking a reliable and organized individual to manage front office operations, support escrow processes, and assist with event coordination and marketing tasks. The ideal candidate will provide exceptional customer service, handle various administrative duties, and maintain office and escrow supplies. Key...

  • Assistant Community Manager

    1 week ago

    Aliso Viejo, United States Shea Properties Full time

    **Description** The Assistant Community (Property) Manager assists the Community Manager in the successful site management of the apartment community providing the necessary leadership, guidance and motivation to ensure a positive working environment and quality community living. The Assistant Community Manager is responsible for administering the...

  • Assistant Service Manager

    4 days ago

    Aliso Viejo, United States Pep Boys Full time

    **** **Assistant Service Manager** **Assistant Service Manager** **Requisition ID:** 113005 **Category:** Service Desk **Position Summary** Support the service and tire team under the direction of the Manager, Store Service. Assist in driving sales across service labor, parts, tires, and fleet business and you provide essential selling and task support by...