Accounts Receivable Manager

7 days ago

Winter Park, United States Hubbard Construction Company Full time

100 Years of Experience at Work for You

Since 1920, the professional men and women of Hubbard Construction have literally paved the way for hundreds of public and private projects that have supported Florida's rise to prominence.

Hubbard is one of Florida's largest heavy civil construction companies. We are proud to be a part of Florida's history and we are eager to continue to serve the Florida market and beyond.

The scope of Hubbard's work includes complex highway projects, site development, paving, utility and drainage systems, surveying, RAP and hot mix sales, and state-of-the-art bridge building. We provide multiple delivery systems in design-build, bid-build, public/private-partnerships and design-build finance.

Hubbard Construction's parent company, Eurovia, operates through a network of 330 agencies and 770 production sites, in 17 countries around the world.

**General Description**
The Accounts Receivable (AR) Manager will ensure that all billing of the company is completed accurately and in a timely manner through the management of the Division AR departments. The AR Manager will also coordinate collection efforts to ensure payment is received on an efficient and appropriate basis. This position reports to the Chief Financial Officer.

**Key Duties**
- Oversee, analyze, and resolve all accounts receivable issues.
- Prioritize workflow of the AR departments to ensure efficient and timely completion of billings.
- Complete credit checks for new FOB customers.
- Customer Master Data maintenance and security (coordinate with Treasury).
- Collect accounts by contacting customers; investigating circumstances of non-payment; negotiating and resolving conflicts; expediting payment.
- Facilitate periodic aging meetings with Division Controllers & Division Managers.
- Work closely with Division Managers regarding collections and accurate pricing.
- Support financial planning by assisting with short-range cash forecasting.
- If necessary, coordinate collection efforts with General Counsel.
- Other duties as assigned.

**Functional Leadership Responsibilities (ensure completion by AR Team)**:

- Ensures the AR department meets all deadlines and tasks in a timely manner.
- All payments received by customers are posted in a timely manner.
- Complete waivers for all customers, if applicable.
- Credit and rebills are posted timely.
- Ensure all invoices are filed properly by AR Clerks and in the appropriate customer folders.
- Ensure that all contract billings received from Project Managers/Engineers are prepared, distributed, and filed in a timely manner.
- Ensure plant daily production spreadsheets are saved daily by AR Clerk(s) for all plants.
- Ensure daily billing of asphalt plant tickets.
- Ensure that all Notice of Subcontract (NOS) letters are sent and filed.
- Ensure Unapplied Cash is something we manage daily.
- Manage Tax Exemptions to ensure projects/customer accounts are in compliance.
- Assist to handle most of the Received On Account payments, fill out the deposit information and submit check deposits daily.
- Postings and clearings happen in Treasury, but check and ensure proper clearings.

**Qualification Requirements**
- **General.** To perform this job successfully, an individual must be able to perform each Key Duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- **Education and Experience.** This position typically is not an entry-level job, as it requires demonstrable previous experience as an Accounts Receivable Manager. A Bachelor of Science in Accounting is required and 2+ years accounting experience. Advanced PC skills including a proficiency in various software used such as Excel and SAP required. Must be able to understand and communicate effectively with managers and fellow employees. Must understand and meet deadlines.
- **Physical Demands.** The following physical demands are representative of those that must be met by an Accounts Receivable Manager to successfully perform the essential functions of this job.
- Regularly required to sit and/or stand during a regular work shift of at least eight hours per day.
- Employee is occasionally required to stoop, bend, walk, crouch, and climb.
- Ability to lift, on a frequent basis, at least 25 pounds and carry up to 15 pounds.
- **Work Environment.** The work environment characteristics described below are representative of those that an Accounts Receivable Manager encounters while performing the essential functions of this job.
- Work is performed predominantly indoors.

**We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.**

**We promote a Drug-Free Workplace.

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