Administrative Specialist

3 weeks ago

Norfolk, United States SAIC Full time

Job ID: 2408069

**Location**:NORFOLK, VA, US

**Date Posted**:2024-06-11

**Category**:Administration

**Subcategory**:Admin Services Support

**Schedule**:Full-time

**Shift**:Day Job

**Travel**:Yes, 10 % of the Time

**Minimum Clearance Required**:Secret

**Clearance Level Must Be Able to Obtain**:None

**Potential for Remote Work**:No

**Description**

**SAIC** Is looking for an **Administrative Specialist** in **Norfolk, VA**.
- Provide the NEPA administrative record management for USFF and PACFLT including training, tracking, organizing, and storing relevant administrative record material; training USN and/or contractor personnel on the use of the administrative record tool box, including the production of training materials and standard operating procedures (SOPs); indexing and maintaining inventory of the environmental document library. Work accomplished in accordance with the NEPA as outlined in SECNAVINST 5090.6 Series and OPNAV M-5090.1; and the Administrative Records Act.
- Provide consolidated administrative record management for all actions occurring in the USFF and PACFLT Area of Responsibility (AOR). This includes gathering, synthesizing, developing, and disseminating administrative record guidance to all components developing administrative records for USFF and PACFLT ensuring that all ongoing efforts are following established administrative record guidelines; providing training on administrative records management at multiple locations throughout the USFF and PACFLT AOR; and maintaining critical files/deliverables of ongoing administrative record efforts at USFF and PACFLT.
- Provide administrative record management for all ongoing environmental planning efforts in the USFF and PACFLT AOR including inventory of the environmental document library and creation of an index to assist in litigation/related data queries.
- Assist in gathering, compiling, and cataloging documents for individual project administrative records and monitor individual project administrative record procedures for compliance with USN requirements.
- Develop user friendly administrative record reference materials for dissemination to NEPA project team members including laminated cards for ready reference. Develop presentations, PowerPoint, and other presentation materials that can be used by USFF, PACFLT, and other commands/agencies (e.g., systems commands, Office of Naval Research, Naval Information Warfare Systems Command, etc.)
- Develop process improvements as a result of lessons learned from administration record compilation for litigation.
- Manage command tasker system for N46-assigned taskers, including coordination with management to assign responsible parties, and uploading of final approved products into the appropriate system(s).
- Other duties as designated in support of environmental training operations.

**Qualifications**

**Qualifications**
- Minimum of an Associate's Degree.
- Five (5) years of relevant experience in administrative and record keeping procedures. Familiarity with library, data bases, and electronic document storage; File Transfer Protocol (FTP); and understanding of digital archiving.
- Comprehensive administrative skills including computer operations, word processing, computer presentations (MS PowerPoint), and spreadsheets.
- Demonstrated communication skills, both verbal and written.
- Security clearance required: Secret

Covid Policy: SAIC does not require COVID-19 vaccinations or boosters. Customer site vaccination requirements must be followed when work is performed at a customer site.

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