Administrative Assistant Ii, Elmhurst Foundation

2 weeks ago

Elmhurst, United States Edward-Elmhurst Health Full time

Administrative Assistant II, Elmhurst Foundation

Founded in 1980, the Elmhurst Memorial Hospital Foundation offers many giving opportunities and annual special events designed to support the hospital’s programs and facilities, including the Autumn Affair Gala, Chef Fest, Reindeer Route Housewalk and the Love Lights program. As Elmhurst Hospital’s non-profit fundraising arm, the EMH Foundation plays an integral role in ensuring that our hospital remains a landmark for care, compassion and generosity for future generations.

Position Highlights:
- Position: Administrative Assistant II- Location: Elmhurst, IL- Full Time/Part Time: Full Time- Hours: Monday-Friday, 8:00am-4:30pm. Occasional evenings and weekends required in support of Foundation Events and Board meetings.- Required Travel: local travel may be required

What you will do:
- Acts as liaison with the Foundation Board of Trustees and Ambassadors- Coordinates Scholarship programs for the Foundation- Helps to maintain donor database that manages gifts and donations made to the Foundation, including light gift entry, updating donor records, etc.- Provide event support prior to, during and after the event, including coordinating with various departments on room set-up, and AV needs.- Utilize Microsoft Office software to update and maintain assigned areas' computer system and files necessary to support information requirements of assigned management and/or staff.- Type and/or create complex and routine correspondence, reports, various forms, tables, pamphlets, invoices, etc. from rough draft, handwritten notes, or general verbal instructions and makes changes in grammar, punctuation or spelling as needed.- Proofread and edit drafts and final materials for appropriate and consistent format, accuracy of financial figures or other data and correct punctuation, spelling and grammar. Composes routine correspondence.- Respond to general inquiries concerning department activities in accordance with established policies and procedures.- Arranges meetings and conferences, schedules appointments, and completes travel or conference arrangements. May maintain personal calendar for assigned personnel.- Assist in the preparation of the annual budget for assigned areas, including compiling data, making projections and recommending service levels and enhancements; ensuring the department remains within approved budget allocations.- Records, transcribes and distributes minutes for committees as assigned.- Maintains logs and records of department activities. Creates and generates reports containing various data such as financial information and productivity. As well as manage all restricted fund balances to ensure timely transfer to fund various hospital initiatives.

What you will need:
- Education: Associates degree, preferred- Certification: n/a- Experience: 3+ years of previous experience in an administrative support role. Previous administrative experience in a non-profit/charitable organization is a plus.- Unique or Preferred Skills:
- Thorough knowledge of Microsoft Office software including Outlook, Word, Excel, and PowerPoint.-
- Excellent verbal and written communication skills-
- Ability to learn new concepts and technology quickly.-
- Strong judgement and discretion to work with confidential information.-
- Team Player & Ability to function well in a high paced environment.**Benefits**:
- Career Pathways to Promote Professional Growth and Development- Various Medical, Dental, Pet and Vision options- Tuition Reimbursement- Free Parking- Wellness Program Savings Plan- Health Savings Account Options- Retirement Options with Company Match- Paid Time Off and Holiday Pay- Community Involvement Opportunities

Endeavor Health is a fully integrated healthcare delivery system committed to providing access to quality, vibrant, community-connected care, serving an area of more than 4.2 million residents across six northeast Illinois counties. Our more than 25,000 team members and more than 6,000 physicians aim to deliver transformative patient experiences and expert care close to home across more than 300 ambulatory locations and eight acute care hospitals - Edward (Naperville), Elmhurst, Evanston, Glenbrook (Glenview), Highland Park, Northwest Community (Arlington Heights) Skokie and Swedish (Chicago) - all recognized as Magnet hospitals for nursing excellence. For more information, visit


When you work for Endeavor Health, you will be part of an organization that encourages its employees to achieve career goals and maximize their professional potential.

Please explore our website

) to better understand how Endeavor Health delivers on its mission to “help everyone in our communities be their best”.

Endeavor Health is committed to working with and providing reasonable accommodation to individuals with disabilities. Please refer to the main career page for more information.

Diversity, equity and inclusion is at the core of who we are; being there for our patie

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