Billing Specialist

3 weeks ago


Baltimore, United States BMC Services, LLC Full time

Mechanical contractor established in 2002 based in Baltimore, MD, is seeking a Full-Time Staff Accounting Position. We are looking for a dependable and dedicated individual to join our team.

**Job Summary**

Responsible for activities related to Contract Billing. The position reports to the controller. Typical office hours are 7:30 am to 4;00 pm, M-F. Salary commensurate with experience plus benefits package.

**Responsibilities and Duties**

**BILLING**
- Administration of AIA monthly requisitions for public and private sector accounts projects which includes billing agreements online using QuickBooks, Procore and Textura for Commercial, Residential, and Individual Projects. Identify any discrepancies to assure that they are billed in accordance with contract terms.
- Maintain all customer contact information and billing records.
- Monthly Work In Process and labor reports
- Communicate regularly with clients to reconcile accounts to identify and resolve billing issues.
- Assist in developing and refining policies and procedures to guarantee the integrity of records and the accuracy of invoicing.
- Maintain records for high volume Time and Material Billing.

Collaborate with accounting members, project managers, and sales staff in a team-based environment to streamline billing and other necessary functions. Manage contracts effectively.
- Review Contracts for Public and Commercial Projects.
- Process and Log all Change Orders.

Review Insurance Requirements and order Certificates of Insurance
- Obtain Subcontractors Certificates of Insurance and maintain records
- Track and administer contract renewals and expirations
- Act as Liaison with sub-contractor regarding contracts.
- Obtain Tax exempt forms and maintain records
- Maintain paper and electronic filing system for contracts.
- Obtain and maintain records of bonds on applicable projects
- Obtain specifications and set up electronic record in accounting systems
- **QUALIFICATIONS and SKILLS**:

- Experience in construction/manufacturing within the service industry, including knowledge of retention/retainage and AIA project billing requirements.
- Strong verbal and written communication skills, problem solving and analytical skills.
- Ability to work both independently and collaboratively.
- Ability to adapt to a fast-changing environment.
- Self-starter and capable of identifying and completing critical tasks with a sense of urgency.
- Handle projects responsibly, take initiative and results driven.
- Proficiency in Microsoft Office including Excel and Word.
- Proficiency with accounting and billing software
- Possessing strong interpersonal skills and the capability to exercise professionalism.
- Experience in working with a union contractor is helpful but not necessary.

**We are an equal opportunity employer and support workplace diversity.**

Pay: $70,000.00 - $90,000.00 per year

**Benefits**:

- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance

Schedule:

- 8 hour shift
- Weekends as needed

Ability to Relocate:

- Baltimore, MD 21230: Relocate before starting work (required)

Work Location: In person


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